On-Campus Academic Coordinator — Student & Faculty Support

Lehigh University; Bethlehem (Northampton County); On-site; USD 29,000 - 35,000; Part time

Benefits offered by this job

Tuition benefits

Leave provisions

Strong retirement contributions

Job summary

Lehigh University’s College of Arts & Sciences seeks an Academic Coordinator to keep day-to-day department operations on track, close processing gaps, and provide reliable support to faculty, staff, and students alike. This role centers on building order from complexity and ensuring efficient administration.

The position reports to the College and involves handling course schedules, CIM records, budget reconciliation, payroll, recruitment support, and responsive student services.

Qualifications

• High School Diploma or GED required.
• Associate's Degree preferred.
• 3–5 years related experience; higher education may substitute.
• Strong computer skills with word processing and spreadsheets.
• Excellent communication and customer service.
• Excellent organizational and time-management skills.
• Ability to manage multiple tasks simultaneously.
• Strong organizational skills and time-management skills.

Responsibilities

• Prepare and coordinate complex academic documentation including course schedules, student forms, catalog updates, and CIM records.
• Generate reports and track faculty actions, graduate and undergraduate student progress, and departmental statistics.
• Support graduate student recruitment, application coordination, financial aid processing, and registration through to graduation.
• Respond to inquiries from students, faculty, and staff, resolving non-routine issues with discretion.
• Plan and coordinate meetings, events, conferences, receptions, and faculty hiring searches.
• Work within Lehigh's financial systems to track, reconcile, and verify budget accounts and records.
• Process hiring forms, payroll documentation, purchasing requests, reimbursements per University policy.
• Manage office supplies, equipment orders, facilities scheduling, and space requests.
• Support general office operations including reception, calendar management, and newsletters.
• Guide student workers and wage employees, including timesheet tracking and onboarding support.

Skills

Strong communication

Customer service

Organizational skills

Time management

Multitasking

Analytical thinking

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Word processing

Spreadsheets

Job description

Lehigh University’s College of Arts & Sciences seeks an Academic Coordinator to keep day-to-day department operations on track, close processing gaps, and provide reliable support to faculty, staff, and students alike. This role centers on building order from complexity and ensuring efficient administration.

The position reports to the College and involves handling course schedules, CIM records, budget reconciliation, payroll, recruitment support, and responsive student services.