On-Call Clerical Aide & Office Support

Michigan State University; Michigan; On-site; USD 17,000 - 30,000; Part time

Job summary

Michigan State University Extension is seeking a Clerical Aide for the Benzie County office. The role assists educators, greets customers, shares information, and supports the EMG and 4-H programs with administrative tasks.

Responsibilities include creating flyers, managing POS, balancing records, and maintaining web content and social media. On-call schedule and local travel may be required.

Qualifications

• Considerable knowledge of office procedures and maintaining detailed and accurate records.
• Strong proofreading skills and ability to review forms, documents and reports.
• Ability to establish effective working relationships and use good judgment, initiative and resourcefulness.
• Proven ability to work with a network of constituents across diverse backgrounds.
• Ability to lift and carry educational materials, equipment, up to 25 lbs.
• Proficiency with technology including web research, Zoom, Qualtrics, Microsoft Teams, Word, Excel, PowerPoint, Outlook.
• Travel in local and surrounding communities and occasional longer travel may be required.

Responsibilities

• Provides comprehensive customer service, including reception and information to the public.
• Assists in coordination of Extension Master Gardener program and volunteers.
• Assists County 4-H Program Coordinator with projects as requested.
• Creates flyers, graphics and annual reports using Canva/PowerPoint or similar tools.
• Operates POS system and creates bi-monthly reports; handles payments.
• Coordinates and monitors completion of time-sensitive projects.
• Monitors and maintains supplies and materials for unit operations.
• Schedules and maintains department calendars.
• Maintains web pages and social media accounts for assigned areas.
• Performs mathematical calculations to balance and reconcile records.
• May perform other support staff functions as requested.

Tools

Canva

PowerPoint

Word

Excel

Outlook

Zoom

Qualtrics

Microsoft Teams

Job description

Michigan State University Extension is seeking a Clerical Aide for the Benzie County office. The role assists educators, greets customers, shares information, and supports the EMG and 4-H programs with administrative tasks.

Responsibilities include creating flyers, managing POS, balancing records, and maintaining web content and social media. On-call schedule and local travel may be required.