Administrative Support Specialist – Scheduling & Office Ops

Wayne State University; East Lansing (MI); On-site; USD 25,000 - 34,000; Full time

Job summary

Michigan State University is seeking an Office Assistant IV to join the MSU IT Administrative Support Services group in East Lansing. The role provides clerical support to unit administrators, staff, students, and guests, handling calendars, communications, onboarding, and financial processing.

Responsibilities include coordinating meetings, maintaining records, processing travel, and providing reception services.

Qualifications

• Knowledge equivalent to that normally acquired in the first two or three years of college, technical school, or related field.
• Experience in maintaining records, reports, and office systems.
• Strong written and verbal communication skills with professional demeanor.

Responsibilities

• Provide calendaring, scheduling, and communications support for department staff.
• Assist with onboarding/offboarding of staff and reception activities.
• Handle financial processing, CAM processing, and travel coordination.
• Coordinate meetings and events; manage room assignments and keys; liaise with university providers.
• Maintain departmental records, supplies, and vendor accounts.

Skills

Calendaring

Communication skills

Teamwork

Attention to detail

Office support

Education

Two to three years of college/technical training

Tools

SharePoint

Spreadsheets

Presentation software

Job description

Michigan State University is seeking an Office Assistant IV to join the MSU IT Administrative Support Services group in East Lansing. The role provides clerical support to unit administrators, staff, students, and guests, handling calendars, communications, onboarding, and financial processing.

Responsibilities include coordinating meetings, maintaining records, processing travel, and providing reception services.