Wexford County MSU Extension Secretary — Secretary I

Michigan State University(MSU); Cadillac (MI); Presencial; USD 21.000 - 30.000; Jornada completa

Descripción de la vacante

Michigan State University Extension in Wexford County seeks a friendly, organized Secretary to be the first point of contact for clients and visitors. You will manage phones, process inquiries, prepare materials, and support Extension programs with data entry and promotional tasks.

You will collaborate with MSUE staff to promote events, maintain social media accounts, and help with registration lists and general clerical duties in a welcoming county office.

Responsabilidades

• Be the first point of contact in the county office and assist clients with information and resources.
• Answer phones, route inquiries to MSUE staff, and perform clerical duties.
• Prepare promotional/marketing materials for MSU Extension programs and distribute them.
• Manage local social media accounts and help with registration lists and event logistics.
• Assist with MSU Extension programs, including 4-H records and volunteer processes as needed.

Descripción del empleo

Working/Functional Title Wexford County MSU Extension Secretary

Position Summary

Michigan State University Extension is committed to fostering a welcoming and collaborative environment, which requires all staff to contribute toward a vision for success regardless of title or position within the organization. We strive to create a positive culture, access to resources, and a sense of belonging for staff, partners, and programming participants. This means that all staff at MSU Extension are dedicated to the following:

• We work together to ensure that programming is available to all audiences, creates meaningful and positive impacts for participants, and demonstrates partnership and collaboration across communities.
• We understand that a welcoming and respectful environment is built through the efforts of everyone.
• We foster an environment that welcomes a broad range of perspectives and experiences, ensuring that all individuals have the opportunity to contribute and thrive.
• We ensure that every team member is prepared with the skills and resources to contribute to our welcoming and supportive culture.
• We foster an environment that values a range of perspectives, skills, and experiences by working to ensure access to programming for communities.
• We commit to continuous learning and engagement to better serve Michigan residents and meet the evolving needs of communities.
• We recognize that broad accessibility and collaboration are essential elements of our work and are vital to organizational and programmatic success.
• We embrace a culture of understanding, coaching, and feedback toward achieving a vision of success for the entire organization and its staff.
• Together we will achieve success, and we commit to these goals in our work, continued education, and ongoing efforts.

Be the "face" of MSU Extension (MSUE) in Wexford County in a way that allows clientele, and potential clientele, to quickly and easily access Extension system information. Direct clientele to appropriate information and resources (e.g., MSUE staff, MSUE Bookstore, websites, etc.) and assist with the logistics and promotion of MSU Extension educational events in the county. Support MSU Extension staff in a manner consistent with delivery of Extension programs and events, and work in a manner that fosters a welcoming and collaborative environment for visitors and staff. Serving as the first point of contact in the county office, you will research answers for clients, type, enter data, answer the telephone, and file departmental documents in order to provide clerical assistance to faculty, staff, and students. You will respond to inquiries and direct phone calls to appropriate MSUE staff using MSUE Expert Search, Ask Extension, and other appropriate resources and prepare and process requests for information as needed. You will prepare accessible promotional/marketing materials for MSU Extension programs and distribute, as requested, including, but not limited to newspapers and broadcast media, Chambers of Commerce, community calendars, program wall, emails/community organizations list, social media, and flyer distribution. You will also manage local social media accounts and suggest ways to increase reach and engagement with existing and new audiences. You may also assist with logistics related to MSU Extension programs, such as assisting with registering clients for programs, developing program/event registration lists, and producing sign in sheets as well as assisting with 4-H Online records, 4-H enrollment, club records, 4-H communications, and MSU Extension Volunteer Selection Process (VSP). In this role, you will collaborate, plan, and