Office Support Specialist: Mail, IT & Admin Tasks

The Baldwin Group; Birmingham, Northern (AL, KY); Hybrid; USD 28,000 - 36,000; Full time

Job summary

The Baldwin Group in Birmingham, AL is seeking an entry level Office Administrative Assistant to support mail, printer room needs, and general office tasks. The role includes mail distribution, outgoing mail processing, switchboard relief, and light IT assistance for new employee setup.

Ideal candidates have 0-1 year of relevant experience and a High School Diploma or GED. The firm emphasizes its equal opportunity employment and a broad national service footprint.

Qualifications

• 0-1 year of relevant experience required or preferred.
• Entry level role focused on mail/printer room support and general office tasks.

Responsibilities

• Distribute incoming mail, including opening, sorting and scanning.
• Process outgoing mail with labels and mail equipment.
• Provide switchboard relief and backup as needed.
• Assist with light IT tasks, setting up computers/desks/phones for new employees.
• Organize and maintain supply and mail room inventories.
• Assist with P&C Account Management tasks—policies, invoicing and certificates.
• Spearhead copier maintenance for all machines in the Birmingham office.
• Other duties as assigned by the supervisor.

Skills

Mail processing

Light IT support

Switchboard relief

Office organization

Education

High School Diploma or GED

Job description

The Baldwin Group in Birmingham, AL is seeking an entry level Office Administrative Assistant to support mail, printer room needs, and general office tasks. The role includes mail distribution, outgoing mail processing, switchboard relief, and light IT assistance for new employee setup.

Ideal candidates have 0-1 year of relevant experience and a High School Diploma or GED. The firm emphasizes its equal opportunity employment and a broad national service footprint.