Office Administrative Assistant

CAC Group; Birmingham, Northern (AL, KY); Hybrid; USD 32,000 - 36,000; Full time

Job summary

CAC Group seeks an entry-level Office Administrative Assistant in Birmingham to support mail/printer room needs. Responsibilities include mail distribution, handling outgoing mail, switchboard relief, light IT setup, and office organization.

The role supports the Baldwin Group ecosystem and involves assisting with supply inventory and departmental tasks. The position is entry level with 0–1 year experience and a High School diploma or GED required.

Qualifications

• 0–1 year of relevant experience.
• High School Diploma or GED required.

Responsibilities

• Distribute incoming mail, open, sort, and scan.
• Process outgoing mail with FedEx labels, USP labels, mail and folding machines.
• Provide switchboard relief and backup as needed.
• Offer light IT assistance, set up new computers, desks, and phones.

Skills

Mail handling

Switchboard

Light IT support

Office organization

Inventory replenishment

Education

High School Diploma or GED

Tools

Copier maintenance

Job description

The Office Administrative Assistant is an entry level role responsible for supporting our mail/printer room needs.

PRIMARY RESPONSIBILITIES:

• Distribution of incoming mail to include opening, sorting, and scanning
• Process outgoing mail to include FedEx labels, USP labels, mail machine and folding machine
• Switchboard relief and backup
• Light IT assistance, helping to set up new employee computers, desks, phones, etc.
• Assist with organizing & maintaining supply and mail room, supplying inventory
• P& C Account Management assistance – process/download policies from websites, invoicing, certificates, and other departmental tasks
• Spearhead copier maintenance for all machines in the Birmingham office
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES:

Demonstrates the organization’s core values, exuding behavior that is aligned with the firm’s culture

EDUCATION & EXPERIENCE:

0-1 year relevant experience. High School/GED

IMPORTANT NOTICE:

This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.

CAC, part of The Baldwin Group, is a leading insurance broker and advisor that provides expertise and placement capabilities across the spectrum of insurance and capital markets. Our team defines our success. We recruit and retain the industry’s best talent with deep knowledge and experience in their respective segments, products, and industries. We root for each other, as we are all connected and aligned to serving clients in a better and smarter way. Find out more about career opportunities to work with the best team in the industry.

CAC Group is an equal employment opportunity firm and strives to comply with all laws prohibiting discrimination based on race, color, religion, age, sex (including sexual orientation and gender identity), national origin or ancestry, disability, military status, marital status, and any other category protected by federal, state, or local laws. All such discrimination is unlawful, and all persons involved in the operations of the firm are prohibited from engaging in this conduct.