Office Administrative Assistant

Baldwin Group Colleague, Inc.; Birmingham (AL); On-site; USD 26,000 - 34,000; Full time

Job summary

The Baldwin Group is seeking an entry level Office Administrative Assistant in Birmingham, AL to support mailroom operations and basic office tasks. The role will handle mail distribution, scanning, and light IT setup for new employees, while assisting with supplies and clerical duties.

Responsibilities include processing outgoing mail, switchboard relief, and supporting department tasks as needed in a small office setting. This position offers room for growth within the administrative track.

Qualifications

• 0-1 year relevant experience or entry level.
• High School Diploma or GED required.

Responsibilities

• Distribute incoming mail and scan as needed.
• Process outgoing mail including labels and mail machines.
• Provide switchboard relief.
• Give light IT assistance, setup for new employees.
• Organize and maintain mailroom supplies.
• Assist with accounts management tasks and invoicing.
• Spearhead copier maintenance for office devices.
• Other duties as assigned.

Skills

Organization skills

Multi-tasking

Communication

Education

High School Diploma or GED

Tools

Phone switchboard

Copier maintenance

Mailroom equipment

Job description

The Office Administrative Assistant is an entry level role responsible for supporting our mail/printer room needs.

PRIMARY RESPONSIBILITIES

• Distribution of incoming mail to include opening, sorting, and scanning
• Process outgoing mail to include FedEx labels, USP labels, mail machine and folding machine
• Switchboard relief and backup
• Light IT assistance, helping to set up new employee computers, desks, phones, etc.
• Assist with organizing & maintaining supply and mail room, supplying inventory
• P& C Account Management assistance – process/download policies from websites, invoicing, certificates, and other departmental tasks
• Spearhead copier maintenance for all machines in the Birmingham office
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

Demonstrates the organization’s core values, exuding behavior that is aligned with the firm’s culture

EDUCATION & EXPERIENCE

0-1 year relevant experience. High School/GED

IMPORTANT NOTICE

This position description is intended to describe the level of work required of the person performing in the role and is not a contract. The essential responsibilities are outlined; other duties may be assigned as needs arise or as required to support the organization. All requirements may be subject to reasonable accommodation to applicants and colleagues who need them for medical or religious reasons.

The Baldwin Group is a cohesive group of experts in business insurance, employee benefits, retirement planning, and all areas of private and personal insurance. Since 2011, we’ve evolved from a local business into a national firm with a vast network of specializations serving two million clients across the country. At The Baldwin Group, we provide solutions so our clients can pursue what’s possible for themselves, their families, and their businesses. Whether renting a first apartment, opening a small business or taking a company public, we offer solutions to support clients at every step of their journey giving them peace of mind to pursue their purpose, passion, and dreams. We Protect the Possible.

The Baldwin Group is an equal employment opportunity firm and strives to comply with all laws prohibiting discrimination based on race, color, religion, age, sex (including sexual orientation and gender identity), national origin or ancestry, disability, military status, marital status, and any other category protected by federal, state, or local laws. All such discrimination is unlawful, and all persons involved in the operations of the firm are prohibited from engaging in this conduct.