Office Support Associate

Talentoma; South Carolina; À distance; USD 39 000 - 58 000; Plein temps

Avantages offerts par ce poste

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Résumé du poste

Talentoma is seeking an Office Support Associate to help keep daily office support requests organized and moving in a fully remote role based in South Carolina. The position involves coordinating with colleagues, managers, and approved external contacts, using Google Calendar, Trello, and Airtable to log, track, and respond to requests, with a 40-hour weekly commitment.

We value dependable, service-minded individuals who can maintain clear updates, route issues appropriately, and uphold quality

Qualifications

• High school diploma or equivalent required.
• No experience required; related experience preferred.
• Proficient in Google Calendar, Trello, Airtable.
• Strong written and verbal communication.
• Authorized to work in the United States and fully remote from South Carolina.

Responsabilités

• Receive and log office support requests with priority.
• Update status in Airtable with clear notes.
• Coordinate meeting invites and reminders in Google Calendar.
• Prepare standard meeting materials and templates.
• Maintain organized folders and references.
• Monitor tasks in Trello and update progress.
• Follow up for missing details or approvals.
• Route nonroutine requests to the office support team lead.
• Communicate status updates to colleagues and approved external contacts.
• Uphold quality standards with accuracy and timely turnaround.

Connaissances

Communication skills

Attention to detail

Organizational skills

Prioritization

Formation

High school diploma or equivalent

Outils

Google Calendar

Trello

Airtable

Description du poste

Monthly Pay: $3,484 - $5,204 USD per month

Summary:

Working in a scheduling and calendar tool such as Google Calendar, a project management platform such as Trello, and a spreadsheets and data entry tool such as Airtable, the Office Support Associate helps keep daily office support requests organized and moving. This role matters because clear coordination, accurate updates, and timely routing help colleagues find information and complete routine work without unnecessary delays. The associate sits within the administrative team and works under an office support team lead while partnering with team members, managers, and approved external contacts. This is a fully remote, work from home position based in South Carolina, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary. The associate brings a dependable, service-minded approach to handling requests, preparing routine materials, and maintaining orderly shared workspaces.

Job Responsibilities:

• Receive office support requests through a shared queue, email inbox, and internal tickets, then confirm the request purpose, needed details, and priority.
• Log each request, action taken, owner, and status in a spreadsheets and data entry tool such as Airtable using clear, factual notes.
• Coordinate routine meeting invitations, shared calendars, and reminders through a scheduling and calendar tool such as Google Calendar.
• Prepare standard meeting materials, trackers, templates, and internal messages using approved formats and current information.
• Maintain organized shared folders and reference materials so colleagues can locate current templates, instructions, and updates.
• Monitor assigned tasks in a project management platform such as Trello, update progress, and identify items awaiting input.
• Follow up politely with requesters or internal owners when details, approvals, or confirmations are missing.
• Route nonroutine requests, conflicting priorities, or recurring issues to the office support team lead with complete context.
• Communicate status updates to colleagues and approved external contacts while protecting sensitive workplace information.
• Support quality standards by maintaining accuracy, timely turnaround, complete notes, and appropriate follow-up for every assigned request.

Qualifications:

• High school diploma or equivalent.
• No experience required, related experience preferred.
• Familiarity with office support workflows, shared calendars, routine meeting coordination, and task tracking preferred.
• Ability to use a scheduling and calendar tool such as Google Calendar for invitations, reminders, and calendar updates.
• Ability to use a project management platform such as Trello to review assignments and maintain current task status.
• Ability to use a spreadsheets and data entry tool such as Airtable to enter information accurately and organize trackers.
• Strong written and verbal communication skills for clear updates, courteous follow-up, and professional internal messages.
• Sound judgment when prioritizing routine requests, recognizing missing details, and escalating questions to the office support team lead.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home in South Carolina, United States.
• Structured onboarding and training on Google Calendar, Trello, Airtable, shared procedures, and request workflows.
• Regular check-ins with the office support team lead to review priorities, questions, and progress.
• Opportunities to build office coordination, task tracking, calendar support, written communication, and workflow skills.
• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.