Calendar Associate

Talentoma; Alabama; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

Maternity leave

Bonus opportunities

Stipends

Job summary

Talentoma is seeking an entry-level Calendar Associate to help keep appointments, meetings, and intake conversations organized. This fully remote role supports scheduling requests, confirmations, and timely updates for participants and internal teams.

You will work a 40-hour week from home in Alabama, using Acuity Scheduling, Doodle, Jotform, Todoist, and OneDrive. Excellent written communication and reliable internet are essential; prior scheduling experience is welcome but not required.

Qualifications

• High school diploma or equivalent.
• No experience required, related experience preferred.
• Familiarity with coordinating appointments, meetings, or intake conversations in a desk-based setting.
• Ability to review request details carefully and apply scheduling steps.
• Comfortable using Acuity Scheduling and an availability coordination tool like Doodle.
• Learn online form platforms and task list tools (Jotform, Todoist, OneDrive).
• Clear written and verbal communication for confirming times and explaining updates.
• Reliable computer, high-speed internet, and quiet workspace with 40-hour weekly availability.
• Authorization to work in the United States.
• Fully remote work from home supporting scheduling activities.
• Structured onboarding and training on the listed tools.

Responsibilities

• Receive scheduling requests from multiple channels and review details.
• Check availability and select openings using scheduling tools.
• Send proposed times and confirm selections with participants.
• Coordinate availability across participants as needed.
• Create, revise, cancel, or reschedule calendar invitations.
• Enter intake details into the request tracker and maintain status notes.
• Arrange virtual meeting access and include joining details.
• Review upcoming appointments for gaps or conflicts and follow up.
• Escalate conflicts or urgent changes to the admin lead.
• Organize daily tasks and store resources in cloud storage.
• Meet quality expectations with accuracy, timely turnaround, and thorough follow-up.

Skills

Scheduling coordination

Written communication

Attention to detail

Time management

Education

High school diploma or equivalent

Tools

Acuity Scheduling

Doodle

Jotform

Todoist

OneDrive

Job description

Monthly Pay

$3,721 - $5,558 USD per month

Summary

A scheduling request arrives, is checked for complete details, matched to available time options, confirmed with the right contacts, noted clearly, and closed with an accurate update. The Calendar Associate helps keep appointments, meetings, and intake conversations organized so participants receive timely information and teams can prepare effectively. This entry-level role sits within an administrative support team and works under an administrative team lead while partnering with requestors, participants, coordinators, and internal teams. The role requires a 40-hour weekly commitment. Working days and shift times may vary. The position is fully remote and work from home in Alabama, United States. Clear follow-through matters because each calendar update supports a dependable experience from the first request through final confirmation.

Job Responsibilities

• Receive scheduling requests through shared email, online intake forms, phone messages, and assigned work queues, then review names, requested topics, preferred dates, and contact details.
• Check availability and select appropriate openings using a scheduling and calendar such as Acuity Scheduling, following established meeting types and timing guidelines.
• Send proposed time options to participants, answer routine scheduling questions, and confirm selections through clear, courteous written messages.
• Coordinate availability across participants by using an availability coordination tool such as Doodle when several responses are needed before a meeting can be placed.
• Create, revise, cancel, or reschedule calendar invitations after confirming the requested change with the appropriate participant or internal coordinator.
• Enter intake details from an online form platform such as Jotform into the assigned request tracker and keep status notes current through completion.
• Arrange virtual meeting access through a video conferencing platform such as GoToMeeting and include accurate joining details in confirmed invitations.
• Review upcoming appointments for missing responses, conflicting times, incomplete contact information, or unanswered requests, and follow up promptly.
• Escalate unavailable requested times, repeated calendar conflicts, urgent changes, or unclear instructions to the administrative team lead for direction.
• Organize daily work items with a task list tool such as Todoist and store approved reference materials in a file storage platform such as Microsoft OneDrive.
• Meet quality expectations through accuracy, timely turnaround, complete notes, and consistent follow-up on open scheduling requests.

Qualifications

• High school diploma or equivalent.
• No experience required, related experience preferred.
• Familiarity with coordinating appointments, meetings, or intake conversations in a desk-based setting.
• Ability to review request details carefully, identify missing information, and apply established scheduling steps.
• Comfortable using a scheduling and calendar such as Acuity Scheduling and an availability coordination tool such as Doodle.
• Ability to learn an online form platform such as Jotform, a task list tool such as Todoist, and a file storage platform such as Microsoft OneDrive.
• Clear written and verbal communication for confirming times, asking focused follow-up questions, and explaining routine scheduling updates.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home supporting scheduling activities.
• Structured onboarding and training on Acuity Scheduling, Doodle, Jotform, Todoist, and Microsoft OneDrive.
• Regular check-ins with the administrative team lead to review priorities and questions.
• Opportunity to build skills in calendar accuracy, participant coordination, request follow-through, and virtual meeting support.

Benefits

• Health coverage, paid leave, maternity leave, bonus opportunities, and stipends.