Remote Administrative Support Specialist — Scheduling & Documentation

SpaceCoast AV Consultants; Florida; Remote; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with company matching

Paid time off, sick leave, and parental leave

Job summary

A consulting firm is seeking a highly organized Remote Administrative Support Specialist to assist with daily operations, scheduling, and documentation. Ideal candidates will possess strong communication skills and the ability to multitask in a fast-paced environment. Responsibilities include managing schedules, handling correspondence, and supporting team members. This role offers a competitive salary, health insurance, and flexible working hours within a fully remote setting.

Qualifications

• Proven experience in administrative support, executive assistance, or a similar role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Self-motivated and able to work independently in a remote environment.

Responsibilities

• Manage calendars, appointments, and meeting schedules.
• Handle email correspondence, data entry, and document organization.
• Assist with travel arrangements, expense reporting, and invoice processing.
• Support team members with admin tasks, including reports and presentations.
• Maintain and update records, databases, and internal filing systems.
• Coordinate virtual meetings, prepare agendas, and take minutes.
• Perform basic customer service tasks.

Skills

Proven experience in administrative support

Strong proficiency in Microsoft Office

Excellent written and verbal communication skills

Ability to handle confidential information

Strong organizational skills

Self-motivated and independent worker

Tools

Microsoft Office

Google Workspace

Project management tools (Asana, Trello, or Monday.com)

CRM software (Salesforce, HubSpot)

Accounting tools (QuickBooks)

Job description

About the job Administrative Support Specialist

Job Title: Remote Administrative Support Specialist

Location: Remote (U.S. Only)
Job Type: Full-time

Job Summary:

We are looking for a highly organized Administrative Support Specialist to provide remote assistance with daily operations, scheduling, and documentation. This role is perfect for someone with strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Manage calendars, appointments, and meeting schedules.
• Handle email correspondence, data entry, and document organization.
• Assist with travel arrangements, expense reporting, and invoice processing.
• Support team members with administrative tasks, including reports and presentations.
• Maintain and update records, databases, and internal filing systems.
• Coordinate virtual meetings, prepare agendas, and take minutes.
• Perform basic customer service tasks, such as responding to inquiries and directing requests.

Required Qualifications:

• Proven experience in administrative support, executive assistance, or a similar role.
• Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong organizational skills and attention to detail.
• Self-motivated and able to work independently in a remote environment.

Preferred Qualifications:

• Experience with project management tools (Asana, Trello, or Monday.com).
• Knowledge of CRM software (Salesforce, HubSpot) or accounting tools (QuickBooks).
• Previous experience in a customer support or HR-related role.
• Competitive salary with performance-based incentives.
• Fully remote work with flexible hours.
• Health, dental, and vision insurance.
• 401(k) with company matching.
• Paid time off, sick leave, and parental leave.