Project Administration Assistant

Talentoma; South Carolina; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Bonus opportunities

stipends

Job summary

Talentoma is seeking a Project Administration Assistant for a fully remote role based in the United States. The position involves handling emails, task updates, and meeting coordination to keep project work moving forward.

You will work within the project management team under a project manager, collaborating with coordinators, team members, vendors, and internal stakeholders. The role requires a 40-hour weekly commitment and emphasizes organized information flow, timely updates, and dependable

Qualifications

• High school diploma or equivalent is required or preferred.
• Clear written and verbal communication is essential.
• Ability to read requests carefully and organize updates for project team review.
• Familiarity with Microsoft Project, Google Calendar, and Google Sheets is expected.

Responsibilities

• Review incoming emails, task requests, and meeting follow-ups; acknowledge receipt and sort work by project and urgency.
• Open and update assignments in a project management tool, including owners, due dates, status details, and next actions.
• Check request details against project plans, notes, and updates; identify missing information before routing work.
• Maintain current task lists, milestone dates, and contact details in shared materials for quick location of info.
• Prepare meeting agendas, distribute invites via calendar tools, and note discussion items.

Skills

Clear written and verbal communication

Reading requests carefully

Discretion with confidential info

Remote work readiness

Education

High school diploma or equivalent

Tools

Microsoft Project

Google Calendar

Google Sheets

Job description

Job Title

Project Administration Assistant

Monthly Pay

$3,721 - $5,558 USD per month

Summary

Each shift begins with the open queue: emails, meeting requests, and task updates awaiting review. The Project Administration Assistant provides organized administrative support that helps project work move forward with clear information and dependable follow-through. The assistant works within the project management team under a project manager and collaborates with project coordinators, team members, vendors, and internal stakeholders. This fully remote position is performed work from home in South Carolina, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary. By maintaining timely project updates and organized shared materials, the role helps colleagues prepare for decisions and keep work moving.

Job Responsibilities

• Review incoming emails, shared task requests, and meeting follow-ups in the team queue, then acknowledge receipt and sort work by project and urgency.
• Open and update assignments in a project management tool such as Microsoft Project, including owners, due dates, status details, and next actions.
• Check request details against available project plans, meeting notes, and prior updates, identifying missing information before routing work.
• Maintain current task lists, milestone dates, and contact details in shared project materials so team members can locate accurate information.
• Prepare meeting agendas from manager direction, distribute invitations through a scheduling and calendar such as Google Calendar, and note requested discussion items.
• Capture action items and decisions during virtual meetings, share concise follow-up notes, and update assigned tasks after confirmation.
• Enter approved status details into a spreadsheets and data entry tool such as Google Sheets, using consistent labels and dates.
• Send courteous follow-up messages when task owners have not responded or required details remain unclear.
• Escalate blocked tasks, conflicting dates, or unresolved requests to the project manager, providing complete notes and relevant updates.
• Support quality by maintaining accuracy, prompt turnaround, complete notes, and appropriate follow-up across each assigned request.

Qualifications

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Basic understanding of project terminology, task dependencies, milestones, and meeting preparation.
• Comfort using a project management tool such as Microsoft Project, a scheduling and calendar such as Google Calendar, and a spreadsheets and data entry tool such as Google Sheets.
• Ability to read requests carefully, identify missing details, and organize updates for project team review.
• Clear written and verbal communication for requesting details, sharing updates, and preparing concise meeting follow-ups.
• Ability to maintain discretion when handling internal project information and communicate professionally with varied contacts.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work supporting project activities from a dedicated home workspace.
• Structured onboarding and training on the named systems, project routines, task updates, and meeting support practices.
• Regular check-ins with the project manager for feedback, priorities, and guidance.
• Build skills in project initiation, task coordination, meeting preparation, milestone awareness, and stakeholder updates.
• Health coverage, paid leave, a 401(k), bonus opportunities, and stipends.