Project Tracking Specialist

Talentoma; Virginia; Remote; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health coverage

Paid leave

401(k)

Maternity leave

Bonus opportunities

Job summary

Talentoma in the United States (Virginia-based remote) is seeking a Project Tracking Specialist who uses Wrike, Doodle, and Google Sheets to keep work visible and on track. You will support the project management team and coordinate with internal teams and partners to gather updates and share reliable progress.

The role requires a 40-hour weekly commitment, fully remote work from home in Virginia, and strong attention to detail.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of project support/coordination experience preferred.
• Familiarity with task status updates, milestones, dependencies, action items, and basic project lifecycle concepts preferred.
• Ability to use Wrike to review work, update task details, and monitor progress.
• Working knowledge of spreadsheets and data entry (Google Sheets) for maintaining trackers and consistency.
• Experience using a scheduling/calendar tool (Doodle) to organize follow-ups.

Responsibilities

• Review incoming project update requests from queues, emails, notes, and calendar invites, and sort by initiative, owner, and needed action.
• Enter task status, milestone dates, dependencies, owners, and updates in Wrike.
• Maintain project trackers using Google Sheets, comparing dates and details with sources.
• Contact owners through approved channels when updates are missing or unclear.
• Prepare concise status summaries highlighting completed work, milestones, questions, and dependencies.
• Coordinate update reminders and calendar follow-ups to ensure context is shared.

Skills

Project coordination

Status updates

Communication

Time management

Attention to detail

Education

High school diploma or equivalent

Tools

Wrike

Google Sheets

Doodle

Job description

Monthly Pay:

$3,741 - $5,558 USD per month

Summary:

Working in a project management tool such as Wrike, a scheduling and calendar tool such as Doodle, and spreadsheets and data entry such as Google Sheets, the Project Tracking Specialist keeps active work visible, organized, and ready for timely decisions. This role supports the project management team and works under a project management team lead to maintain clear status information across assigned initiatives. The specialist works directly with project managers, task owners, internal departments, and external partners to gather updates, identify missing details, and share reliable progress views. The role requires a 40-hour weekly commitment. Working days and shift times may vary. This is a fully remote, work from home position based in Virginia, United States. By maintaining accurate task details, milestone dates, dependencies, and follow-up notes, the specialist helps teams recognize changes early and coordinate next steps with confidence.

Job Responsibilities:

• Review incoming project update requests from shared queues, emails, meeting notes, and calendar invitations, then sort items by initiative, owner, and needed action.
• Enter task status, milestone dates, dependencies, assigned owners, and update notes in a project management tool such as Wrike.
• Maintain project trackers using spreadsheets and data entry such as Google Sheets, comparing listed dates and task details with information supplied by project participants.
• Contact task owners through approved email and meeting channels when updates are missing, unclear, delayed, or inconsistent with the current project plan.
• Prepare concise status summaries that identify completed work, upcoming milestones, open questions, dependencies, and items needing owner confirmation.
• Coordinate update reminders and calendar follow-ups through a scheduling and calendar tool such as Doodle, ensuring project participants have the relevant context.
• Flag schedule changes, blocked tasks, repeated missing updates, and dependency concerns to the project manager or project management team lead.
• Keep clear, factual follow-up notes so project managers can understand prior outreach, current status, and the next expected action.
• Assist with routine tracker reviews by checking that task names, owners, dates, and progress labels are consistent across approved project views.
• Quality is judged by accuracy, turnaround, complete notes, and timely follow-up on assigned tracking requests.

Qualifications:

• High school diploma or equivalent.
• About 1-2 years of related project support, coordination, or tracking experience preferred.
• Familiarity with task status updates, milestone dates, dependencies, action items, and basic project lifecycle concepts preferred.
• Ability to use a project management tool such as Wrike to review assigned work, update task details, and monitor progress.
• Working knowledge of spreadsheets and data entry such as Google Sheets for maintaining trackers and checking information for consistency.
• Experience using a scheduling and calendar tool such as Doodle to organize follow-up discussions and update requests preferred.
• Ability to write clear status summaries, ask focused follow-up questions, and communicate professionally with project participants.
• Reliable computer, high-speed internet, and quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home in Virginia, United States.
• Structured onboarding and training on a project management tool such as Wrike, a scheduling and calendar tool such as Doodle, and spreadsheets and data entry such as Google Sheets.
• Regular check-ins with the project management team lead.
• Opportunities to build skills in schedule management, milestone visibility, dependency tracking, and project status communication.
• Health coverage, paid leave, a 401(k), maternity leave, and bonus opportunities.