Office Services Specialist: Welcoming & Organized

Verrill Dana LLP; Boston (MA); Presencial; USD 28 000 - 40 000; Tempo integral

Resumo da oferta

Verrill is seeking an Office Services Assistant to join our Boston, MA office. This full-time, in-office role provides day-to-day operational and administrative support to ensure smooth functioning of the Boston office.

The position requires strong organizational, communication, and time-management skills, and involves handling confidential information with discretion and professionalism. Proficiency in Outlook, Word, and Excel is essential.

Qualificações

• Previous experience in an office, administrative, hospitality, or customer service environment.

Responsabilidades

• Providing reception coverage and delivering a welcoming, professional experience for clients, visitors, and staff.
• Managing office supply inventory and coordinating the timely ordering and stocking of materials.
• Monitoring conference room schedules and preparing meeting spaces for internal and client-facing events.
• Maintaining paper and supply levels at printer and copier stations throughout the office.
• Restocking and organizing multiple kitchen and common areas.
• Processing incoming and outgoing mail, packages, and deliveries.
• Operating, maintaining, and troubleshooting office equipment, including copiers, scanners, binding equipment, CD labelers, and postage/mail machines.
• Supporting attorneys and professional staff with document production projects, including large-scale copying, scanning, binding, sorting, assembling, and quality review of completed materials.
• Assisting with general office operations and facilities-related projects as needed.

Conhecimentos

Microsoft Outlook

Microsoft Word

Microsoft Excel

Client service

Organization

Communication

Ferramentas

Copiers

Printers

Scanners

Descrição da oferta de emprego

Verrill is seeking an Office Services Assistant to join our Boston, MA office. This full-time, in-office role provides day-to-day operational and administrative support to ensure smooth functioning of the Boston office.

The position requires strong organizational, communication, and time-management skills, and involves handling confidential information with discretion and professionalism. Proficiency in Outlook, Word, and Excel is essential.