Part-Time Office Services & Events Coordinator

Beyer Blinder Belle; Boston (MA); On-site; USD 33,000 - 41,000; Part time

Job summary

Beyer Blinder Belle Architects and Planners in Boston seeks a proactive, personable part-time Office Services Coordinator to help create a welcoming, organized, and comfortable workplace for our Boston team. The ideal candidate enjoys hands-on work, takes pride in keeping the workplace running smoothly, and takes initiative to identify and address everyday office needs.

Responsibilities include daily office upkeep, administrative support, supplies management, equipment coordination, meeting and

Qualifications

• Clear communication and discretion handling confidential information.
• Strong organizational skills and attention to detail.
• Ability to work independently, prioritize tasks within a part-time schedule, and follow through on time-sensitive tasks.
• Three or more years of experience in administration, office services, hospitality, or similar service-focused role.
• Associate's degree or equivalent relevant experience.
• Proficiency in Microsoft Office; familiarity with Deltek Vantage Point is a plus.

Responsibilities

• Office upkeep: prepare the office each morning and maintain clean, organized common areas, kitchens, and meeting rooms; light Friday cleaning.
• Administrative and staff support: coordinate scheduling and vendor appointments, assist with staff expense reports, maintain purchase records, work with Accounting to process invoices.
• Supplies and purchasing: monitor inventory, order and restock supplies, track purchases and receipts, assist design staff with materials library as time allows.
• Equipment and facilities: keep printers/copiers stocked, coordinate with IT/building management/vendors on repairs and maintenance.
• Meeting and visitor support: welcome guests, coordinate meeting room reservations, setup, refreshments, catering, cleanup.
• Mail and deliveries: receive/distribute mail, coordinate shipments, keep delivery areas organized.
• HR onboarding/offboarding support: assist with new hire orientations, performance reviews, and onboarding logistics.
• Event planning and coordination: assist with office gatherings, staff celebrations, and firmwide activities.

Skills

Clear communication

Strong organizational skills

Independent work

Reliability and time management

Customer service oriented

Education

Associate's degree or equivalent experience

Tools

Microsoft Office

Deltek Vantage Point

Job description

Beyer Blinder Belle Architects and Planners in Boston seeks a proactive, personable part-time Office Services Coordinator to help create a welcoming, organized, and comfortable workplace for our Boston team. The ideal candidate enjoys hands-on work, takes pride in keeping the workplace running smoothly, and takes initiative to identify and address everyday office needs.

Responsibilities include daily office upkeep, administrative support, supplies management, equipment coordination, meeting and