Office Services Assistant

Verrill Dana LLP; Boston (MA); Sur place; USD 28 000 - 40 000; Plein temps

Résumé du poste

Verrill is seeking an Office Services Assistant to join our Boston, MA office. This full-time, in-office role provides day-to-day operational and administrative support to ensure smooth functioning of the Boston office.

The position requires strong organizational, communication, and time-management skills, and involves handling confidential information with discretion and professionalism. Proficiency in Outlook, Word, and Excel is essential.

Qualifications

• Previous experience in an office, administrative, hospitality, or customer service environment.

Responsabilités

• Providing reception coverage and delivering a welcoming, professional experience for clients, visitors, and staff.
• Managing office supply inventory and coordinating the timely ordering and stocking of materials.
• Monitoring conference room schedules and preparing meeting spaces for internal and client-facing events.
• Maintaining paper and supply levels at printer and copier stations throughout the office.
• Restocking and organizing multiple kitchen and common areas.
• Processing incoming and outgoing mail, packages, and deliveries.
• Operating, maintaining, and troubleshooting office equipment, including copiers, scanners, binding equipment, CD labelers, and postage/mail machines.
• Supporting attorneys and professional staff with document production projects, including large-scale copying, scanning, binding, sorting, assembling, and quality review of completed materials.
• Assisting with general office operations and facilities-related projects as needed.

Connaissances

Microsoft Outlook

Microsoft Word

Microsoft Excel

Client service

Organization

Communication

Outils

Copiers

Printers

Scanners

Description du poste

# Office Services AssistantBoston Office - Boston, MA 02110## OverviewSalary Range$25.00 - $25.00 HourlyPosition TypeFull Time## DescriptionVerrill is seeking an Office Services Assistant to join our Boston Massachusetts office. As one of New England’s leading full-service law firms, Verrill offers the opportunity to do meaningful work alongside exceptional colleagues in a collaborative, supportive, and professional environment. We are committed to attracting talented individuals who are dedicated to excellence, client service, and continuous growth and development in their careers.**Position Overview and Responsibilities**The Office Services Assistant plays a vital role on the Office and Facilities Team, providing day-to-day operational and administrative support to ensure the smooth functioning of our Boston office. This is a full-time, hourly, in-office position with regularly scheduled hours of 8:30 a.m. to 5:00 p.m.Responsibilities include, but are not limited to:* Providing reception coverage and delivering a welcoming, professional experience for clients, visitors, and staff.* Managing office supply inventory and coordinating the timely ordering and stocking of materials.* Monitoring conference room schedules and preparing meeting spaces for internal and client-facing events.* Maintaining paper and supply levels at printer and copier stations throughout the office.* Restocking and organizing multiple kitchen and common areas.* Processing incoming and outgoing mail, packages, and deliveries.* Operating, maintaining, and troubleshooting office equipment, including copiers, scanners, binding equipment, CD labelers, and postage/mail machines.* Supporting attorneys and professional staff with document production projects, including large-scale copying, scanning, binding, sorting, assembling, and quality review of completed materials.* Assisting with general office operations and facilities-related projects as needed.**Preferred Experience and Qualifications*** Previous experience in an office, administrative, hospitality, or customer service environment.* Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.* Strong computer proficiency, including Microsoft Outlook, Word, and Excel.* Excellent organizational, communication, and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.* Strong attention to detail and commitment to producing accurate, high-quality work.* Exceptional client service skills and a collaborative, team-oriented approach.* Self-motivated, dependable, and willing to take initiative to support office operations.* Ability to lift up to twenty-five (25) pounds and safely move office supplies and equipment as needed.* Ability to maintain strict confidentiality and exercise sound judgment in all aspects of the role.**Compensation and Benefits**The anticipated hourly rate for this position is $25.00. This is Verrill’s good faith estimate of the compensation for the position at the time of this posting for the indicated location. Final base compensation will be determined by several factors including, but not limited to skills, experience, job-related qualifications, and other market factors. This range represents only one component of a comprehensive compensation and benefits package at Verrill.Verrill is an equal opportunity employer. We encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military status, protected veteran status, and other statuses protected by law.Applications will be reviewed in the order they are received, and the position will remain open until filled. If you need assistance with the application process, please reach out to the Talent Acquisition Team.