Office Services Specialist — Repro & Mail

RRD Company; Portland (ME); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Job summary

RRD provides marketing, packaging, print, and business services and is seeking an Office Service Associate to support daily back-office operations including reprographics and mail for our client teams.

The role runs Monday–Friday, 9:00am–6:00pm, and requires lifting up to 50 lbs, strong customer service, and attention to detail. You will follow established procedures and strive to meet deadlines while maintaining confidentiality and teamwork.

Qualifications

• High school diploma or equivalent.
• Minimum 1 year office services experience preferably in a legal, banking or large corporate environment.
• Proficient using mail, phone, email, digital reprographics and mail equipment.
• Familiar with general back office procedures to meet and maintain client satisfaction.
• Proven customer service skills are required to create, maintain and enhance customer relationships.
• Good written and verbal communication skills, including professional telephone and email etiquette.
• Attention to detail with good organizational skills.
• Must be able to meet deadlines and complete all projects in a timely manner.
• Ability to handle sensitive and/or confidential documents and information.
• Able to make independent decisions that conform to business needs and policy.
• Good problem-solving skills, with the ability and understanding of when to elevate a problem to a supervisory level.
• Must work well in a team environment.
• Must be able to interact effectively with multi-functional and diverse backgrounds.
• Ability to work in a fast-paced environment.
• Must be self-motivated with positive can-do attitude.

Responsibilities

• Utilize appropriate logs for all office services work.
• Ensure that job tickets are properly filled out before beginning work.
• Perform work in office services, primarily reprographics, mail and intake functions according to established procedures.
• Follow procedures to run jobs in proper order.
• Communicate with supervisor or client on job or deadline issues.
• Meet contracted deadlines for accepting, completing, and delivering all work.
• Troubleshoot basic equipment problems.
• Load machines with various paper, toner, supplies.
• Answer telephone, emails, and place service calls when needed.
• Interact with clients in person, over the phone or electronically.
• Adhere to Williams Lea policies in addition to client site policies.
• Use equipment and supplies in a cost-efficient manner.

Skills

Customer service

Communication

Attention to detail

Deadline oriented

Team player

Problem solving

Self-motivated

Education

High school diploma or equivalent

Job description

RRD provides marketing, packaging, print, and business services and is seeking an Office Service Associate to support daily back-office operations including reprographics and mail for our client teams.

The role runs Monday–Friday, 9:00am–6:00pm, and requires lifting up to 50 lbs, strong customer service, and attention to detail. You will follow established procedures and strive to meet deadlines while maintaining confidentiality and teamwork.