OFFICE SERVICES SPECIALIST III

UAB Medicine; University (FL); On-site; USD 27,000 - 42,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Office Services Specialist III for the Alumni House within the Office of Advancement. The role serves as the main contact for the Alumni House, guiding guests and assisting staff, including data entry tasks for the data analyst.

The position reports to the Director of Alumni House and is on-site, with daily responsibilities in guest services, event support, and administrative duties. Strong communication and multitasking are essential for success.

Qualifications

• High School diploma or GED with 4 years related experience.
• Preferred degree; valid driver’s license.
• Must be able to lift and move at least 15 lbs and stand for 4 hours.

Responsibilities

• Receive, screen, and route all phone lines for the office.
• Greet and welcome guests to the Alumni House during business hours.
• Assist guests visiting the Alumni House.
• Support the data analyst with data entry.
• Provide staff support including client/event support.
• Perform other duties to support the NAS Board of Directors and the organization.

Skills

Detail-oriented

Customer service-minded

Manage multiple projects

Event support

Autonomy and teamwork

Written and verbal communication

Education

High School diploma or GED

Tools

Driver's license

Job description

Description

OFFICE SERVICES SPECIALIST III

The University of Alabama at Birmingham

General Responsibilities

The University of Alabama at Birmingham (UAB) seeks an Office Services Specialist III for the UAB Alumni House with the Office of Advancement. This position is responsible for serving as the point of contact for the Alumni House. This role will provide assistance to those who enter the building and provide additional support for Alumni House staff including but not limited to guest direction and client/event support. This position will also support the data analyst in entering data.

This position will report to the Director, Alumni House.

This position is on-site.

Key Duties & Responsibilities

1. Receives, screens, and routes all phone lines coming into the office.
2. Greet and welcome guests who come into the Alumni House during regular business hours.
3. Assist guests visiting the Alumni House.
4. Support the data analyst with data entry.
5. Provide support for staff, including but not limited to client/event support.
6. Other Duties to support the NAS Board of Directors.
7. Performs other duties as assigned.

Hourly Pay Range

$13.00 – $20.19

Qualifications

Minimum Requirements:

High School diploma or GED and four (4) years of related experience required.

Preferred:

• Degree preferred
• Driver’s license required
• Must be able to lift and move a minimum of 15 lbs
• Must be able to stand for a minimum of 4 hours

Knowledge / Skills / Abilities:

• Detail-oriented
• Customer service-minded
• Ability to manage multiple projects
• Event support
• Ability to work well autonomously and within a team
• Written and verbal communication skills

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Clerical & Administrative

Organization

181100000 Alumni Affairs

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Onsite