OFFICE SERVICES SPECIALIST III

UAB group; Birmingham (AL); On-site; USD 18,000 - 28,000; Full time

Job summary

The University of Alabama at Birmingham (UAB) seeks an Office Services Specialist III for the UAB Alumni House within the Office of Advancement. This on-site role serves as the primary contact for the Alumni House, greeting guests, routing calls, and supporting staff and events.

The position also assists the data analyst with data entry and reports to the Director, Alumni House. Qualifications include a high school diploma or GED with four years of related experience.

Qualifications

• High School diploma or GED required.
• Four years of related experience required.
• Driver’s license preferred.
• Ability to lift 15 lbs and stand 4 hours minimum.
• Detail-oriented with strong communication skills.

Responsibilities

• Serve as the point of contact for the Alumni House.
• Greet and assist guests during business hours.
• Screen and route phone lines; provide guest direction.
• Support data entry for the data analyst.
• Provide client/event support to Alumni House staff.
• Other duties to support NAS Board of Directors.

Skills

Detail-oriented

Customer service-minded

Multitasking

Event support

Team collaboration

Written & verbal communication

Education

High School diploma or GED

Four years related experience

Job description

The University of Alabama at Birmingham

General Responsibilities:

The University of Alabama at Birmingham (UAB) seeks an Office Services Specialist III for the UAB Alumni House with the Office of Advancement. This position is responsible for serving as the point of contact for the Alumni House. This role will provide assistance to those who enter the building and provide additional support for Alumni House staff including but not limited to guest direction and client/event support. This position will also support the data analyst in entering data.
This position will report to the Director, Alumni House.
This position is on-site.

Key Duties & Responsibilities:

• Receives, screens, and routes all phone lines coming into the office.
• Greet and welcome guests who come into the Alumni House during regular business hours.
• Assist guests visiting the Alumni House.
• Support the data analyst with data entry.
• Provide support for staff, including but not limited to client/event support.
• Other Duties to support the NAS Board of Directors.
• Performs other duties as assigned.

Hourly Pay Range:

$13.00 – $20.19

Minimum Requirements:

High School diploma or GED and four (4) years of related experience required.

Preferred:

• Degree preferred
• Driver’s license required
• Must be able to lift and move a minimum of 15 lbs
• Must be able to stand for a minimum of 4 hours

Knowledge / Skills / Abilities:

• Detail-oriented
• Customer service-minded
• Ability to manage multiple projects
• Event support
• Ability to work well autonomously and within a team
• Written and verbal communication skills

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Job Category

Clerical & Administrative

Organization

181100000 Alumni Affairs

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement (final schedule to be determined by the department/hiring manager)

Onsite