Office Services Specialist

The Larko Group; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

The Larko Group in Chicago is seeking an Office Services Support to keep day-to-day operations running smoothly. This hands-on role covers mail and deliveries, supplies management, phone answering, and assisting employees with daily requests.

You will back up the Office Services Manager, monitor the inbox, and help ensure tasks are completed promptly; the position emphasizes organization, reliability, and a customer-service mindset in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred.
• Proficiency in basic Microsoft Office tools (Outlook, Excel, Word).
• Team player with ownership and initiative.
• Customer service mindset with excellent communication and interpersonal skills.
• Excellent organizational and time management skills.
• Must be reliable and punctual.
• Ability to prioritize tasks and manage day-to-day.
• Adaptable and able to take direction and feedback.

Responsibilities

• Oversee the mailroom, administering major house accounts and managing outgoing and incoming mail and packages.
• Coordinate with building staff to facilitate large deliveries.
• Ensure office supplies and refreshments are adequately stocked throughout the office.
• Handle physical bank deposits as required.
• Answer and direct phone calls and take messages as necessary.
• Act as a backup to the Office Services Manager, assisting with various office-related responsibilities.
• Monitor the Office Services email and respond to employee requests and inquiries.
• Manage and administer budgets for office supplies and snacks. Schedule and manage service requests for building maintenance, coffee machines, appliances, etc.
• Perform other related duties as assigned.

Job description

We’re looking for a dependable and personable Office Services Support professional to help keep day-to-day office operations running smoothly. This hands‑on role offers variety, from managing mail and deliveries and keeping office supplies organized to answering phones and assisting employees with their day‑to‑day requests.

The ideal candidate is someone who enjoys being helpful, stays organized, and is comfortable jumping in wherever needed. You’ll also serve as a backup to the Office Services Manager and monitor the Office Services inbox, responding to employee questions and requests and helping ensure things get taken care of promptly.

Responsibilities

• Oversee the mailroom, administering major house accounts and managing outgoing and incoming mail and packages.
• Coordinate with building staff to facilitate large deliveries.
• Ensure office supplies and refreshments are adequately stocked throughout the office.
• Handle physical bank deposits as required.
• Answer and direct phone calls and take messages as necessary.
• Act as a backup to the Office Services Manager, assisting with various office-related responsibilities.
• Monitor the Office Services email and respond to employee requests and inquiries.
• Manage and administer budgets for office supplies and snacks.Schedule and manage service requests for building maintenance, coffee machines, appliances, etc.
• Perform other related duties as assigned.

Ideal Experience

• Bachelor’s degree preferred.
• Proficiency in basic Microsoft Office tools (Outlook, Excel, Word).
• Team player who actively contributes to the group responsibilities and takes ownership and initiative to see tasks and projects through to completion.
• Customer service mindset with excellent communication and interpersonal skills.
• Excellent organizational and time management skills. Must be reliable and punctual.
• Ability to prioritize tasks and manage their own day‑to‑day.
• Ability to deliver a quality work product in a fast‑paced environment with time‑sensitive tasks.
• Must be adaptable and willing to take direction and feedback.
• Must be able to lift 50 pounds at a time and spend prolonged periods of time walking, standing, and climbing stairs.

Larko is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.