Part-Time Offices Services Coordinator

North Bridge Staffing Group; Chicago (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

North Bridge Staffing Group in Chicago, IL is seeking an Office Services Coordinator to support day-to-day operations, including mailroom management, large deliveries, supply stocking, and phone coverage.

The role also acts as a backup to the Office Services Manager and monitors the department inbox to handle employee requests and inquiries.

Qualifications

• Basic proficiency in Microsoft Office (Outlook, Excel, Word).
• Reliable and punctual with strong communication skills.
• Team player with ownership and initiative.

Responsibilities

• Run the mailroom and manage carrier accounts for incoming/outgoing mail and packages.
• Coordinate with building staff on large deliveries.
• Keep office supplies stocked and monitor budgets for supplies and snacks.
• Handle physical bank deposits as needed.
• Answer and route phone calls and take messages when necessary.
• Back up the Office Services Manager and cover related tasks as needed.
• Monitor the Office Services inbox and respond to employee requests.
• Schedule service requests for building maintenance and appliances.

Skills

Microsoft Office proficiency

Outlook

Excel

Word

Tools

Microsoft Office

Outlook

Excel

Word

Job description

This role supports day-to-day office operations, covering mailroom management, large deliveries, supply stocking, and phone coverage. The position also acts as a backup to the Office Services Manager and monitors the department's shared inbox to handle employee requests.

Core Responsibilities

• Run the mailroom, managing major carrier accounts and overseeing incoming and outgoing mail and packages
• Coordinate with building staff to handle large deliveries
• Keep office supplies and refreshments consistently stocked
• Handle physical bank deposits as needed
• Answer and route phone calls, taking messages when necessary
• Step in as backup for the Office Services Manager across various office-related tasks
• Monitor the Office Services inbox and respond to employee requests and inquiries
• Manage and track budgets for office supplies and snacks
• Schedule and oversee service requests for building maintenance, coffee machines, and other appliances
• Take on other related duties as needed

Requirements

• Basic proficiency in Microsoft Office (Outlook, Excel, Word)
• Reliable and punctual
• Team player who takes ownership and initiative to see tasks through to completion
• Strong customer service mindset with excellent communication and interpersonal skills
• Strong organizational and time-management skills, with the ability to prioritize and manage one's own workload
• Able to deliver quality work in a fast-paced, time-sensitive environment
• Adaptable and open to direction and feedback
• Physically able to lift up to 50 pounds and spend extended periods walking, standing, and climbing stairs