Office Services & Operations Support Specialist

The Larko Group; Chicago (IL); On-site; USD 42,000 - 62,000; Full time

Job summary

The Larko Group in Chicago is seeking an Office Services Support to keep day-to-day operations running smoothly. This hands-on role covers mail and deliveries, supplies management, phone answering, and assisting employees with daily requests.

You will back up the Office Services Manager, monitor the inbox, and help ensure tasks are completed promptly; the position emphasizes organization, reliability, and a customer-service mindset in a fast-paced environment.

Qualifications

• Bachelor’s degree preferred.
• Proficiency in basic Microsoft Office tools (Outlook, Excel, Word).
• Team player with ownership and initiative.
• Customer service mindset with excellent communication and interpersonal skills.
• Excellent organizational and time management skills.
• Must be reliable and punctual.
• Ability to prioritize tasks and manage day-to-day.
• Adaptable and able to take direction and feedback.

Responsibilities

• Oversee the mailroom, administering major house accounts and managing outgoing and incoming mail and packages.
• Coordinate with building staff to facilitate large deliveries.
• Ensure office supplies and refreshments are adequately stocked throughout the office.
• Handle physical bank deposits as required.
• Answer and direct phone calls and take messages as necessary.
• Act as a backup to the Office Services Manager, assisting with various office-related responsibilities.
• Monitor the Office Services email and respond to employee requests and inquiries.
• Manage and administer budgets for office supplies and snacks. Schedule and manage service requests for building maintenance, coffee machines, appliances, etc.
• Perform other related duties as assigned.

Job description

The Larko Group in Chicago is seeking an Office Services Support to keep day-to-day operations running smoothly. This hands-on role covers mail and deliveries, supplies management, phone answering, and assisting employees with daily requests.

You will back up the Office Services Manager, monitor the inbox, and help ensure tasks are completed promptly; the position emphasizes organization, reliability, and a customer-service mindset in a fast-paced environment.