Office Services & Reception Coordinator

Hahn Loeser & Parks LLP; Cleveland (OH); On-site; USD 40,000 - 48,000; Full time

Job summary

Hahn Loeser & Parks LLP in Cleveland, OH, is hiring for an Office Services Clerk to support the Internal Services Department. Responsibilities include mail handling, copying, conference room setup, and back-up to reception. This non-exempt role is eligible for overtime.

The position requires basic arithmetic, strong organization, and the ability to lift up to 40 lbs, with work typically 37.5 hours per week, Monday through Friday.

Qualifications

• High school diploma or equivalent.
• Proficient knowledge of firm software and hardware including Outlook, telephones and photocopiers.
• Ability to read, write and perform arithmetic computations.
• Ability to move and lift boxes up to 40 lbs.

Responsibilities

• Picks up, sorts and delivers interoffice correspondence three times a day in accordance with set schedule.
• Serves as dedicated back-up to reception.
• Routes incoming electronic facsimile transmissions.
• Posts outgoing U.S. Postal Service mail, FedEx and UPS.
• Duplicates, collates, and binds documents as requested and within specified deadlines.
• Organizing, cleaning and maintaining file rooms and cabinets.
• Conference room setups, cleanups.
• Kitchen, concierge and pantry cleaning and stocking.
• Meal ordering for luncheons.
• Stocks, maintains and organizes supply rooms on a regular basis.
• Package and ship Cleveland interoffice mail to satellite offices via set schedule.
• Work occasionally requires more than 37.5 hours per week to perform the essential duties of the position.

Skills

Office organization

Time management

Customer service

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Outlook

Copiers/Fax

Phone system

Job description

Hahn Loeser & Parks LLP in Cleveland, OH, is hiring for an Office Services Clerk to support the Internal Services Department. Responsibilities include mail handling, copying, conference room setup, and back-up to reception. This non-exempt role is eligible for overtime.

The position requires basic arithmetic, strong organization, and the ability to lift up to 40 lbs, with work typically 37.5 hours per week, Monday through Friday.