Office Services Specialist

Stafford Rosenbaum LLP; Milwaukee, Northern (WI, KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Stafford Rosenbaum LLP is seeking a detail-oriented administrative assistant to provide clerical support across departments. The role involves operating computers, phones, faxes, and assisting in document and trial preparation tasks, with emphasis on confidentiality and client service.

Responsibilities include maintaining conference rooms and supply areas, back-up reception duties, mail runs, and supporting legal assistants on various projects.

Qualifications

• Client service focus with proficient communication and teamwork.
• Strong organization and flexibility with office software skills.
• Ability to lift boxes/files and perform light physical tasks.
• Valid driver’s license required; in-office Monday–Friday.

Responsibilities

• Provide clerical support to all departments.
• Back up reception and assist with mail runs.
• Maintain conference rooms, supply rooms, kitchen/break areas and offices.
• Assist in file destruction projects and document handling.

Skills

Client service

Communication

Teamwork

Organization

Flexibility

Tools

Microsoft Office

Job description

Description

Under general supervision and according to established policies and procedures, performs a variety of clerical and administrative duties for all departments. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. The duties include, but are not limited to, operating a computer, fax machine and telephone. In addition, assists in file destruction projects, work with various teams on document projects, back up reception as needed, ensure mail is delivered to post box, assist legal assistants on trial preparation documents, Maintain cleanliness, presentation, and supply stock of conference rooms, copy/supply rooms, kitchen/break areas, and offices.

Requirements

Position requires client service focus, ensuring proficient communication, teamwork, organization, flexibility and technical capacity to utilize various office computer applications including Microsoft Office Suite. The position includes physical activity, involving lifting boxes and files, reaching and bending. Some standing and walking related to use of copy/supply and conference rooms, attending to work in attorney or supervisors' offices, and performing errands and mail runs. A valid driver’s license is required. This is a Monday - Friday in office position.

Opportunity

This is a fantastic opportunity to join a respected law firm with over 140 years of history providing exceptional legal services to communities, businesses, nonprofits, and individuals. To find out more about us, visit www.staffordlaw.com.