Office Services & Events Coordinator

Barnes & Thornburg LLP; North Carolina; On-site; USD 32,000 - 42,000; Full time

Job summary

Barnes & Thornburg LLP is seeking an Office Services and Events Assistant to support Columbus office operations. Responsibilities include IT troubleshooting coordination, processing Emburse invoices, maintaining personnel lists, and assisting with receptionist coverage and conference room setups.

The role also involves managing office supplies, vendor relations, and after-hours event support as needed. Candidates should have strong communication, organizational skills, and the ability to handle

Qualifications

• Excellent telephone and written communication skills.
• Proficiency with Microsoft Office suite.
• Professional demeanor with strong customer focus.
• Ability to organize, prioritize and multi-task with minimal supervision.
• Accurate proofreading and basic accounting aptitude.

Responsibilities

• Provide IT support and coordinate with IT staff as needed.
• Process invoices and expense reimbursements in Emburse.
• Maintain office personnel lists and security access.
• Support reception during breaks and vacations.
• Manage kitchen and office supply inventories; stock and order supplies.
• Maintain and stock photocopiers; liaise with vendors for service.
• Set up and break down conference rooms; assist after-hours events as needed.
• Assist with maintenance requests and vendor relationships.
• Prepare mailings, print documents, and support overflow legal activities.
• Close out office areas at end of day.

Skills

Telephone skills

MS Office

Professionalism

Customer focus

Organization

Proofreading

Typing

Basic accounting

Tools

Emburse

Job description

Barnes & Thornburg LLP is seeking an Office Services and Events Assistant to support Columbus office operations. Responsibilities include IT troubleshooting coordination, processing Emburse invoices, maintaining personnel lists, and assisting with receptionist coverage and conference room setups.

The role also involves managing office supplies, vendor relations, and after-hours event support as needed. Candidates should have strong communication, organizational skills, and the ability to handle