Office Services Specialist

Stafford Rosenbaum LLP; Wisconsin; On-site; USD 36,000 - 42,000; Full time

Job summary

Stafford Rosenbaum LLP is seeking a detail‑oriented administrative assistant to support all departments in a unified in‑office environment. You will handle clerical duties, client interaction, and coordination of documents while maintaining confidentiality and professional standards.

The role requires strong communication, organization, and flexibility, with routine tasks such as mail runs, room preparation, and support for trial materials. A Monday–Friday on-site schedule is expected.

Qualifications

• Strong client service, communication, teamwork, and organizational skills.
• Flexibility and proficiency with Microsoft Office Suite.
• Valid driver's license.
• This is a Monday–Friday in-office position.

Responsibilities

• Operate computer, fax machine, and telephone.
• Assist in file destruction and document projects.
• Back up reception and handle mail runs as needed.
• Maintain conference rooms, copy/supply rooms, kitchen and offices.
• Assist attorneys on trial preparation documents.
• Maintain cleanliness and presentation of offices.

Skills

Client service

Communication

Teamwork

Organization

MS Office

Tools

Microsoft Office

Job description

Description

Under general supervision and according to established policies and procedures, performs a variety of clerical and administrative duties for all departments. Maintains positive contact with clients, attorneys, and staff and observes confidentiality of client matters. The duties include, but are not limited to, operating a computer, fax machine and telephone. In addition, assists in file destruction projects, work with various teams on document projects, back up reception as needed, ensure mail is delivered to post box, assist legal assistants on trial preparation documents, Maintain cleanliness, presentation, and supply stock of conference rooms, copy/supply rooms, kitchen/break areas, and offices.

Requirements

Position requires client service focus, ensuring proficient communication, teamwork, organization, flexibility and technical capacity to utilize various office computer applications including Microsoft Office Suite. The position includes physical activity, involving lifting boxes and files, reaching and bending. Some standing and walking related to use of copy/supply and conference rooms, attending to work in attorney or supervisors' offices, and performing errands and mail runs. A valid driver's license is required. This is a Monday - Friday in office position.

This is a fantastic opportunity to join a respected law firm with over 140 years of history providing exceptional legal services to communities, businesses, nonprofits, and individuals. To find out more about us, visit www.staffordlaw.com.