Office Services & Mailroom Specialist

Canon USA & Affiliates; Haslet (TX); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Competitive pay and benefits

Job summary

Canon USA & Affiliates in Texas is seeking a mailroom/administrative technician to manage mail, packages, and interoffice correspondence. You will support copy center activities, reception, and related duties as assigned, delivering strong customer service.

The role requires a High School diploma or equivalent and 0–1 year of relevant experience, with basic computer skills and the ability to work overtime when needed. This is an on-site position supporting multiple floors and client affiliates.

Qualifications

• High school Diploma or equivalent.
• 0-1 year experience in mailroom or professional office environment.
• Knowledge of metering, weighting, logging and other shipping procedures preferred.
• Some computer skills preferred.
• Ability to operate fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding etc.
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime & meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail & packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery.
• Monitor inventory of copy supplies, stock paper and toner and keep supply area neat.
• Handle items for distribution to a segment of or all client employees, affiliates, dealers, etc.
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy.
• Produce bound copies of work when requested. Deliver and pick up copy jobs.
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles.
• Prepare monthly production and volume reports to measure productivity and prepare billing charges.
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed.
• May set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.
• Provide reception work such as answering telephones, taking messages and greeting visitors.
• Move boxes, supplies or furniture; replace light bulbs.
• Document scanning
• Prepare outgoing items for shipping
• Learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site
• Additional duties as assigned

Skills

Customer service

Overtime availability

Office software

Education

High school diploma or equivalent

Tools

Metering

Weighing

Logging

Fax machines

Photocopier

Scanner

Job description

Canon USA & Affiliates in Texas is seeking a mailroom/administrative technician to manage mail, packages, and interoffice correspondence. You will support copy center activities, reception, and related duties as assigned, delivering strong customer service.

The role requires a High School diploma or equivalent and 0–1 year of relevant experience, with basic computer skills and the ability to work overtime when needed. This is an on-site position supporting multiple floors and client affiliates.