Mailroom & Front Office Services Associate

Canon-Business-Process-Services-f89af7fd; Fort Worth (TX); On-site; USD 16,531 - 22,041; Full time

Benefits offered by this job

Competitive pay & benefits

Training & development

Positive work environment

Employee discounts nationwide

Job summary

Canon Business Process Services in Fort Worth, TX is seeking a dependable Mailroom Associate under general supervision to handle all mail, packages and interoffice correspondence, plus potential copy center and reception duties.

You will receive, sort, and deliver mail, weigh and dispatch outgoing items, manage inter-office pouches, log items, maintain supplies, and assist with basic copying and scanning tasks.

Qualifications

• High school Diploma or equivalent.
• 0-1 year experience working in a mailroom or professional office environment.
• Some knowledge of metering, weighting, logging and other shipping procedures preferred.
• Some computer skills preferred.
• Ability to operate equipment and systems (fax, scanner, metering, stamping, tracking, photocopying, color copying, binding).
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime and meet deadlines.

Responsibilities

• Receive, sort, and deliver all incoming mail and packages to assigned floors within timeframes.
• Wrap, seal, weigh, affix postage and dispatch outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat.
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs.
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary.
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed.

Skills

Customer service

Multitasking

Basic computer skills

Ability to lift up to 20 lbs

Education

High school Diploma or equivalent

Job description

Canon Business Process Services in Fort Worth, TX is seeking a dependable Mailroom Associate under general supervision to handle all mail, packages and interoffice correspondence, plus potential copy center and reception duties.

You will receive, sort, and deliver mail, weigh and dispatch outgoing items, manage inter-office pouches, log items, maintain supplies, and assist with basic copying and scanning tasks.