Mailroom & Office Services Specialist

Canon U.S.A., Inc.; Las Vegas (NV); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Competitive pay

Comprehensive training

Positive work environment

Employee discounts

Job summary

Canon U.S.A., Inc. in Las Vegas is seeking a detail-oriented mailroom assistant responsible for mail, packages, and interoffice correspondence handling. The role includes reception, copy center duties, and related administrative tasks to support site operations.

The position requires a high school diploma and 0-1 year in a mailroom or office setting, with basic computer and equipment skills. Overtime may be required; training and benefits are provided.

Qualifications

• High school Diploma or equivalent.
• 0-1 year experience working in a mailroom or professional office environment.
• Some knowledge of metering, weighting, logging and other shipping procedures preferred.
• Some computer skills preferred.
• Ability to operate routine office equipment (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding).
• Excellent customer service, professional attitude and appearance are a must.
• Ability to work overtime and meet deadlines.

Responsibilities

• Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships.
• Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames.
• Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations.
• Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable).
• Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames.
• Log outgoing and incoming items as required and review for accuracy/completeness.
• Organize and distribute supplies to client employees as detailed in job requests.
• Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).
• Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc.
• Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs.
• May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings.
• Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary.
• Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.
• Performs other administrative duties from inserting, copying and photocopying to faxing as needed.
• Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee.
• Provide reception work such as answering telephones, taking messages and greeting visitors.
• Move boxes, supplies or furniture; replace light bulbs.
• Document scanning.
• Prepare outgoing items for shipping.
• Learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site.

Skills

Customer service

Reception skills

Overtime ability

Computer skills

Education

High school diploma or equivalent

Job description

Canon U.S.A., Inc. in Las Vegas is seeking a detail-oriented mailroom assistant responsible for mail, packages, and interoffice correspondence handling. The role includes reception, copy center duties, and related administrative tasks to support site operations.

The position requires a high school diploma and 0-1 year in a mailroom or office setting, with basic computer and equipment skills. Overtime may be required; training and benefits are provided.