Office Services & Guest Experience Coordinator

K2 Services; New York (NY); On-site; USD 30,000 - 43,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Office Services Associate to be a visible point of contact, ensuring a warm, efficient office experience. You will work with the Client Service Manager to uphold client values and maintain daily excellence in operations.

The role schedules Monday to Friday, 37.5 hours per week, with a compensation range up to $26.50 per hour and eligibility for an annual bonus. Benefits include medical, dental, vision, 401(k), and PTO.

Qualifications

• 1-2 years of experience in office services, hospitality, or workplace operations.
• Strong communication and relationship management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office and workplace systems
• Strong attention to detail and organizational skills

Responsibilities

• Oversee office and facilities operations with the Regional Office Manager.
• Coordinate with building management, security, engineering, and vendors.
• Submit maintenance requests and support overall workplace operations.
• Coordinate visitor access with building security and greet visitors.
• Monitor building access points and track visitor parking.
• Manage conference room and workspace reservations in internal systems.
• Coordinate catering and setup/teardown for meetings.
• Issue, track and manage employee and visitor access badges.
• Respond promptly to employee requests and manage mail, packages and courier requests.
• Maintain cleanliness and readiness of common areas and conference rooms.

Skills

Strong communication

Relationship management

Multitasking

Tools

Microsoft Office

Job description

Opensity Solutions is seeking an Office Services Associate to be a visible point of contact, ensuring a warm, efficient office experience. You will work with the Client Service Manager to uphold client values and maintain daily excellence in operations.

The role schedules Monday to Friday, 37.5 hours per week, with a compensation range up to $26.50 per hour and eligibility for an annual bonus. Benefits include medical, dental, vision, 401(k), and PTO.