Office Services Specialist: Mail, Reception & Facilities

K2 Services; New York (NY); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity is seeking a professional, customer-service focused Service Specialist to join our team at our client’s office in New York. You will perform administrative support across mail, copy, reception, and facilities, ensuring smooth operations and a welcoming environment.

Key responsibilities include mail services, copy and scan tasks, greeting and directing visitors, coordinating conference rooms and kitchens, and daily floor and facilities coordination.

Qualifications

• High School Diploma or GED.
• 1+ year of experience in a customer service field.
• Ability to multitask with attention to detail.
• Ability to resolve issues with professionalism and tact.
• Ability to lift or move 40 lbs or greater.
• Ability to grasp, lift or carry packages on a cart up to 75 lbs.
• Ability to walk, bend, kneel, stand or sit for extended periods of time.

Responsibilities

• Mail services including metering, sorting and distributing mail and accountable packages per schedule.
• Copy services including producing copy, print and scan projects per written instructions.
• Reception duties including answering calls and routing to the appropriate person, greeting visitors.
• Hospitality services including coordination and upkeep of conference rooms, common areas and kitchens, ensuring cleanliness and stocked supplies.
• Floor coordination including upkeep of copy rooms and stocking general supplies, delivery of paper, and basic daily maintenance.
• Facilities services including hanging pictures, small office moves, cleaning services, and coordinating with client contacts regarding building/equipment concerns.

Education

High School Diploma or GED

Job description

Opensity is seeking a professional, customer-service focused Service Specialist to join our team at our client’s office in New York. You will perform administrative support across mail, copy, reception, and facilities, ensuring smooth operations and a welcoming environment.

Key responsibilities include mail services, copy and scan tasks, greeting and directing visitors, coordinating conference rooms and kitchens, and daily floor and facilities coordination.