Office Services Coordinator — Organized, Client‑Focused

Baker Tilly International; Bellingham, Northern (WA, KY); Hybrid; USD 37,000 - 55,000; Full time

Job summary

Baker Tilly is hiring an Office Services Assistant in Bellingham, WA. The role supports daily office operations, coordinates mail, supplies and meeting spaces, and helps staff with administrative tasks to keep the office running smoothly.

The ideal candidate has a high school diploma, 0–1 year of experience, and proficiency with Microsoft Office. This onsite position offers competitive hourly pay and a comprehensive benefits package.

Qualifications

• High school diploma or GED required; diploma preferred.
• 0–1 year of relevant experience.
• Proficiency in Microsoft Office.
• Experience with office machines (fax, copier, multi-line phone).
• Excellent customer service and client focus.
• Strong organizational skills and multitasking.
• Detail oriented; able to follow directions.
• Ability to work independently; overtime/weekends as needed.

Responsibilities

• Work daily with the Office Services Manager to maintain an organized office and assist staff with admin needs.
• Sort and deliver mail; handle file, fax, scan, print and assemble documents.
• Enter office expenses (FedEx, messenger services, invoices).
• New hire setup: assign workspace, badges, IT tickets; organize offices for new/exiting staff.
• Ensure training and conference rooms are clean and organized.
• Assist setting up/breaking down furniture.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Order and stock office and breakroom supplies.

Skills

Microsoft Office

Customer service

Organization

Attention to detail

Time management

Independent work

Education

High school diploma or GED

Tools

Phone system

Office equipment

Job description

Baker Tilly is hiring an Office Services Assistant in Bellingham, WA. The role supports daily office operations, coordinates mail, supplies and meeting spaces, and helps staff with administrative tasks to keep the office running smoothly.

The ideal candidate has a high school diploma, 0–1 year of experience, and proficiency with Microsoft Office. This onsite position offers competitive hourly pay and a comprehensive benefits package.