Office Services Coordinator - Admin & Office Operations

Baker Tilly; United States; On-site; USD 26,000 - 34,000; Full time

Job summary

Baker Tilly is seeking an Office Services Coordinator to provide general clerical and administrative support across daily office operations, ensuring a smooth and organized workplace. You will partner with the Office Services Manager to manage mail, documents, new hire setup, supplies, and meeting spaces, while also handling reception coverage and basic IT requests as they arise.

This on-site role demands strong Microsoft Office skills, outstanding organization, and the ability to juggle

Qualifications

• High school diploma or GED required; diploma preferred.
• 0–1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10 key calculator) preferred.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented; able to follow directions and prioritize calls/visitors.
• Ability to work independently and handle overtime/weekends as needed.

Responsibilities

• Work closely with the Office Services Manager to maintain an organized office and support admin needs.
• Sort and deliver incoming/outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents; enter office expenses.
• New hire setup and office readiness (name plates, badges, IT tickets, supplies).
• Ensure training rooms and conference rooms are clean and ready; assist setup/breakdown.
• Schedule meetings and prepare conference rooms; provide reception coverage.
• Order and stock office supplies and breakroom items.

Skills

Microsoft Office

Customer service

Organizational skills

Detail orientation

Independent work

Overtime ability

Education

High school diploma or GED

Job description

Baker Tilly is seeking an Office Services Coordinator to provide general clerical and administrative support across daily office operations, ensuring a smooth and organized workplace. You will partner with the Office Services Manager to manage mail, documents, new hire setup, supplies, and meeting spaces, while also handling reception coverage and basic IT requests as they arise.

This on-site role demands strong Microsoft Office skills, outstanding organization, and the ability to juggle