Office Services & Facilities Coordinator

bakertilly; Houston (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Baker Tilly is seeking an Office Services/Administrative Assistant in Houston to maintain an organized office, support daily administrative tasks, and ensure efficient operations. You will handle mail, document processing, and supplies while assisting with new hire setups and receptionist duties.

The role requires a high school diploma or GED and up to 1 year of related experience, with proficiency in Microsoft Office and strong customer service skills. Overtime/weekends may be required.

Qualifications

• High school diploma or GED required; high school diploma preferred.
• 0 to 1 year of relevant experience.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10-key calculator).
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail-oriented and able to follow directions and procedures.
• Ability to work independently and handle overtime/weekends as needed.

Responsibilities

• Support Office Services Manager to maintain an organized office and optimize administrative processes.
• Sort and deliver mail, including AR bank drops.
• File, fax, scan, print, and assemble documents; assist with entering office expenses.
• Coordinate new hire setup: desks, name plates, IT tickets, badges, keys, supplies.
• Keep training and conference rooms clean and ready; assist setup/breakdown.
• Schedule meetings and conference rooms; provide reception coverage.
• Order and stock office supplies and breakroom items.

Skills

Customer service

Organizational skills

Attention to detail

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Office machines

10-key calculator

Job description

Baker Tilly is seeking an Office Services/Administrative Assistant in Houston to maintain an organized office, support daily administrative tasks, and ensure efficient operations. You will handle mail, document processing, and supplies while assisting with new hire setups and receptionist duties.

The role requires a high school diploma or GED and up to 1 year of related experience, with proficiency in Microsoft Office and strong customer service skills. Overtime/weekends may be required.