Office Services Coordinator — Admin & Facilities

Baker Tilly; Appleton (WI); On-site; USD 26,000 - 34,000; Full time

Job summary

Baker Tilly is seeking an Office Services Coordinator to provide general clerical and administrative support for daily office operations in Appleton, WI. You will assist with mail, expenses, and new hire setups, and help maintain organized space and processes.

Responsibilities include coordinating meetings, preparing conference rooms, and covering reception. Strong MS Office skills, attention to detail, and flexibility for overtime are essential.

Qualifications

• High school diploma or GED required.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred
• Excellent customer service and client focused skills
• Excellent organizational skills and ability to manage through competing priorities
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors
• Ability to work independently to follow directions and procedures
• Ability to work overtime and weekends as needed

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents. Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized. Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments. Schedule and prepare conference rooms. Provide reception coverage
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Skills

Microsoft Office

Education

High school diploma or GED

Job description

Baker Tilly is seeking an Office Services Coordinator to provide general clerical and administrative support for daily office operations in Appleton, WI. You will assist with mail, expenses, and new hire setups, and help maintain organized space and processes.

Responsibilities include coordinating meetings, preparing conference rooms, and covering reception. Strong MS Office skills, attention to detail, and flexibility for overtime are essential.