Office Services Coordinator - Admin & Facilities

Baker Tilly Advisory Group, LP; Everett (WA); On-site; USD 29,000 - 43,000; Full time

Job summary

Baker Tilly Advisory Group, LP in Everett, WA is seeking an Office Services Coordinator to provide essential clerical and administrative support across the office. The role supports daily operations, mail handling, document processing, and meeting room logistics, ensuring a smooth, well-organized workplace.

The ideal candidate will have a high school diploma or GED, up to one year of relevant experience, proficiency with Microsoft Office, and strong customer service and organizational abilities.

Qualifications

• High school diploma or GED; diploma preferred.
• 0 to 1 year of relevant experience.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10 key).
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented and able to follow directions.
• Ability to work independently and overtime/weekends as needed.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices).
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members.
• Ensure training rooms and conference rooms and over all office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks).

Skills

Customer service

Organization

Independent work

Overtime flexibility

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Baker Tilly Advisory Group, LP in Everett, WA is seeking an Office Services Coordinator to provide essential clerical and administrative support across the office. The role supports daily operations, mail handling, document processing, and meeting room logistics, ensuring a smooth, well-organized workplace.

The ideal candidate will have a high school diploma or GED, up to one year of relevant experience, proficiency with Microsoft Office, and strong customer service and organizational abilities.