Office Services & Operations Coordinator

Baker Tilly Advisory Group, LP; Houston (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Baker Tilly Advisory Group, LP is seeking an Office Services Coordinator in Houston, TX to support daily office operations and administrative needs. You will work with the Office Services Manager to keep the office organized and efficient.

Responsibilities include mail handling, document processing, meeting scheduling, room coordination, reception coverage, and supply management. Strong organizational skills and customer focus are essential.

Qualifications

• High school diploma or GED required or equivalent.
• 0–1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines (fax, copier, multi-line phone, 10-key).
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented and able to follow directions and procedures, and prioritize calls/visitors.
• Ability to work independently and follow directions.
• Ability to work overtime and weekends as needed.

Responsibilities

• Works closely with the Office Services Manager to ensure an organized office and assist associates to optimize processes and administrative needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops
• File, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices).
• New hire setup – assign office or cubicle, retrieve name plates, IT tickets, new hire photos, badges, keys, supplies, etc.
• Ensure training rooms and conference rooms and overall office space are clean and organized.
• Assist in set up or breaking down of tables and furniture.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage
• Orders and stocks office supplies, stationary and breakroom supplies.

Skills

Microsoft Office

Customer service

Organizational skills

Attention to detail

Independent work

Overtime flexibility

Education

High school diploma or GED

Tools

Office equipment

Job description

Baker Tilly Advisory Group, LP is seeking an Office Services Coordinator in Houston, TX to support daily office operations and administrative needs. You will work with the Office Services Manager to keep the office organized and efficient.

Responsibilities include mail handling, document processing, meeting scheduling, room coordination, reception coverage, and supply management. Strong organizational skills and customer focus are essential.