Coordinator, Office Services

Baker Tilly International; Bellingham, Northern (WA, KY); Hybrid; USD 37,000 - 55,000; Full time

Job summary

Baker Tilly is hiring an Office Services Assistant in Bellingham, WA. The role supports daily office operations, coordinates mail, supplies and meeting spaces, and helps staff with administrative tasks to keep the office running smoothly.

The ideal candidate has a high school diploma, 0–1 year of experience, and proficiency with Microsoft Office. This onsite position offers competitive hourly pay and a comprehensive benefits package.

Qualifications

• High school diploma or GED required; diploma preferred.
• 0–1 year of relevant experience.
• Proficiency in Microsoft Office.
• Experience with office machines (fax, copier, multi-line phone).
• Excellent customer service and client focus.
• Strong organizational skills and multitasking.
• Detail oriented; able to follow directions.
• Ability to work independently; overtime/weekends as needed.

Responsibilities

• Work daily with the Office Services Manager to maintain an organized office and assist staff with admin needs.
• Sort and deliver mail; handle file, fax, scan, print and assemble documents.
• Enter office expenses (FedEx, messenger services, invoices).
• New hire setup: assign workspace, badges, IT tickets; organize offices for new/exiting staff.
• Ensure training and conference rooms are clean and organized.
• Assist setting up/breaking down furniture.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Order and stock office and breakroom supplies.

Skills

Microsoft Office

Customer service

Organization

Attention to detail

Time management

Independent work

Education

High school diploma or GED

Tools

Phone system

Office equipment

Job description

Overview Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world’s leading financial centers – New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion.

Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.

Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees.

Responsibilities

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming, and outgoing mail, including accounts receivable bank drops File, fax, scan, print and assemble documents.
• Assist with entering office expenses (fed ex, messenger services, invoices)
• New hire set-up – assign office or cubicle, retrieve name plates for offices or cubicles, IT tickets, new hire photo, badges, keys, new hire supplies, etc. and organize/clean out offices and cubicles of exiting team members
• Ensure training rooms and conference rooms and over all office space is clean and organized.
• Assist in the set up or breaking down of tables, furniture, etc.
• Schedule meetings and appointments.
• Schedule and prepare conference rooms.
• Provide reception coverage.
• Orders and stocks office supplies, stationary and breakroom supplies (coffee, soda, snacks)

Qualifications

• High school diploma or GED required, high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high speed copier, multi-line phone and 10 key calculator preferred.
• Excellent customer service and client focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail orientated and ability follow directions/procedures required, as well as prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.

In Bellingham, WA: pay rate range is $27.31 - $39.75 #LI-AC1 #LI-Onsite

Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.