Office Services Coordinator

Novate Legal Search; Irvine (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Novate Legal Search in Irvine, CA seeks an Office Services Clerk to support daily office functions. You will scan documents, profile them in the document management system, and prepare binders for trials and mediation. You will also provide phone coverage and help with general office duties.

The role requires basic MS Office/Outlook skills, and the ability to clear paper jams and replace toners. Regular hours are Monday–Friday, 8:30 AM to 5:30 PM with a one-hour lunch.

Qualifications

• Proficient in basic MS Office and Outlook.
• Experience with document management systems is a plus.
• Ability to scan, copy, and print documents for legal bindings.
• Strong organizational skills and attention to detail.
• Support receptionist duties as needed.

Responsibilities

• Scan incoming documents and profile them in the document management system.
• Copy/print documents for binders for trials/mediation.
• Provide phone coverage during receptionist breaks and lunch.
• Maintain office and kitchen supplies; set up coffee and water for meetings and depositions.
• Handle routine tasks and occasional projects as requested.
• Hours: Monday–Friday 8:30 AM–5:30 PM with 1 hour lunch.
• Basic MS Office & Outlook skills; clear paper jams and replace toners.

Skills

Document management

Phone support

Office equipment handling

Supply management

Microsoft Office

Outlook

Job description

Novate Legal Search in Irvine, CA seeks an Office Services Clerk to support daily office functions. You will scan documents, profile them in the document management system, and prepare binders for trials and mediation. You will also provide phone coverage and help with general office duties.

The role requires basic MS Office/Outlook skills, and the ability to clear paper jams and replace toners. Regular hours are Monday–Friday, 8:30 AM to 5:30 PM with a one-hour lunch.