OFFICE SERVICES CLERK

BUCHALTER LLP; Seattle (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

BUCHALTER LLP is seeking an Office Services Clerk to ensure efficient operations across administrative functions in Seattle. The role focuses on legal mail processing, document handling, meeting coordination, and front-desk support for attorneys, staff, and clients.

Ideal candidates will have 2+ years in administrative or mailroom roles, strong Microsoft Office skills, and a proven ability to manage multiple tasks with confidentiality in a fast-paced legal environment.

Qualifications

• High School Diploma or equivalent is required.
• Bachelor’s degree is a plus.
• 2+ years of relevant work experience.
• Experience in an administrative or mailroom role preferred.
• Familiarity with office management procedures and equipment.
• Proficiency in Microsoft Office Suite including Outlook or similar software for email, calendar, and document management.
• Strong organizational skills.

Responsibilities

• Process, scan, and distribute legal mail; handle incoming and outgoing mail and packages while maintaining accurate records.
• Greet and assist clients, guests, and callers, ensuring adherence to security protocols and excellent customer service.
• Coordinate and maintain conference rooms, including scheduling, setup, and supply replenishment, as well as arranging catering for meetings.
• Manage document handling, including scanning, quality control, filing, and organizing legal documents, case files, and correspondence.
• Maintain the cleanliness and organization of office spaces, including kitchens, supply rooms, and conference rooms.
• Monitor and replenish inventory of office and mailroom supplies.
• Provide general clerical support, such as filing, copying, and other tasks as assigned, while ensuring confidentiality of records.

Skills

Attention to Detail

Organizational Skills

Time Management

Discretion & Confidentiality

Communication

Team Collaboration

Adaptability

Education

High School Diploma

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Job description

The Office Services Clerk plays a pivotal role in ensuring the efficient operation of office services by managing administrative, clerical, and logistical tasks. This position involves handling legal mail, maintaining office records, coordinating facility resources, and providing support to attorneys, staff, and clients in a professional and confidential manner.Essential FunctionsProcess, scan, and distribute legal mail; handle incoming and outgoing mail and packages while maintaining accurate records.Greet and assist clients, guests, and callers, ensuring adherence to security protocols and excellent customer service.Coordinate and maintain conference rooms, including scheduling, setup, and supply replenishment, as well as arranging catering for meetings.Manage document handling, including scanning, quality control, filing, and organizing legal documents, case files, and correspondence.Maintain the cleanliness and organization of office spaces, including kitchens, supply rooms, and conference rooms.Monitor and replenish inventory of office and mailroom supplies.Provide general clerical support, such as filing, copying, and other tasks as assigned, while ensuring confidentiality of records.Perform other duties as assigned by Management and/or Team LeadersQualificationsEducation: High School Diploma or equivalent is required. Bachelor’s degree is a plus.Experience: 2+ years of relevant work experiencePrevious experience in an administrative or mailroom role preferredFamiliarity with office management procedures and equipmentProficiency in Microsoft Office Suite including Outlook or similar software for email, calendar, and document managementStrong organizational skillsAbility to work under pressure and manage multiple tasksPeople-oriented and enjoys collaborating with others in a team settingAdaptable and flexible with a capacity to shift directions frequentlyCore CompetenciesAttention to Detail: Demonstrates accuracy in handling documents and following legal protocols.Organizational Skills: Manages multiple tasks effectively, maintaining organization under tight deadlines.Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.Work EnvironmentYou will be required to work fully onsite Monday through Friday in the office.The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.Overtime may be required on an as-needed basis.Physical DemandsSitting or standing for extended periods.Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.Light lifting and carrying, typically weighing up to 15 pounds.Moving between offices, meeting rooms or file storage areas.