Law Firm Office Services Pro | Repro & Admin Support

Fisher Phillips LLP; Irvine (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) with profit sharing

Paid time off & holidays

24/7 telehealth services

Job summary

Fisher Phillips LLP in Irvine, CA seeks an Office Services Specialist to ensure smooth daily operations and provide essential administrative support across the firm. You will manage document handling, mail, and office services while supporting conference room setups and new-hire onboarding.

The role requires at least three years of general office experience; proficiency with Microsoft Office, document management systems, and Adobe Acrobat Pro; and the physical ability to lift up to 50 pounds.

Qualifications

• Minimum of 3 years of general office experience required; prior experience in a law firm or corporate legal department is a plus.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and Adobe Acrobat Pro.
• Familiarity with standard office equipment, including copiers, scanners, fax machines, and printers.
• Ability to thrive in a high-volume reprographics environment, producing accurate and timely work based on written instructions.
• Must be physically capable of lifting boxes and packages up to 50 pounds and able to walk, bend, kneel, stand, or sit for extended periods.

Responsibilities

• Handling document management, including copying, scanning, printing, binding, and maintaining physical and electronic records.
• Processing and distributing incoming and outgoing mail, faxes, and packages, including FedEx and USPS services.
• Maintaining office spaces and supplies, ensuring conference rooms, kitchens, and work areas are clean, organized, and fully stocked.
• Setting up conference rooms for meetings and assisting with office setups for new employees.
• Coordinating records pickups and deliveries.

Skills

MS Office Suite

Document management systems

Adobe Acrobat Pro

General office experience

Job description

Fisher Phillips LLP in Irvine, CA seeks an Office Services Specialist to ensure smooth daily operations and provide essential administrative support across the firm. You will manage document handling, mail, and office services while supporting conference room setups and new-hire onboarding.

The role requires at least three years of general office experience; proficiency with Microsoft Office, document management systems, and Adobe Acrobat Pro; and the physical ability to lift up to 50 pounds.