Office Services Clerk

Novate Legal Search; Irvine (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

Novate Legal Search in Irvine, CA seeks an Office Services Clerk to support daily office functions. You will scan documents, profile them in the document management system, and prepare binders for trials and mediation. You will also provide phone coverage and help with general office duties.

The role requires basic MS Office/Outlook skills, and the ability to clear paper jams and replace toners. Regular hours are Monday–Friday, 8:30 AM to 5:30 PM with a one-hour lunch.

Qualifications

• Proficient in basic MS Office and Outlook.
• Experience with document management systems is a plus.
• Ability to scan, copy, and print documents for legal bindings.
• Strong organizational skills and attention to detail.
• Support receptionist duties as needed.

Responsibilities

• Scan incoming documents and profile them in the document management system.
• Copy/print documents for binders for trials/mediation.
• Provide phone coverage during receptionist breaks and lunch.
• Maintain office and kitchen supplies; set up coffee and water for meetings and depositions.
• Handle routine tasks and occasional projects as requested.
• Hours: Monday–Friday 8:30 AM–5:30 PM with 1 hour lunch.
• Basic MS Office & Outlook skills; clear paper jams and replace toners.

Skills

Document management

Phone support

Office equipment handling

Supply management

Microsoft Office

Outlook

Job description

National firm's Irvine, CA office is in immediate need for anOffice Services Clerk.

Primary duties include, but not limited to:

• Scan incoming documents, profile documents into our document management system, copy/print documents for binders needed for trials/mediation.
• Provide phone coverage for receptionist breaks/lunch and so forth.
• This position will also be required to maintain the office supplies for both general office supplies & kitchen supplies, conduct coffee & water setup for meetings & deposition held within the office.
• Additional tasks & projects will be requested as needed.
• Hours are Monday Friday 8:30 AM to 5:30 PM with an hour lunch.
• Software knowledge will focus more so on the basics of Microsoft Office & Outlook.
• The technical knowledge & ability to clear paper jams and change out toners will also be needed.