Office Services Assistant: Murrieta

Shouplegal; Murrieta (CA); On-site; USD 35,000 - 50,000; Full time

Job summary

Shouplegal is searching for an experienced office services clerk in Murrieta, California. This full-time position requires handling various administrative and clerical tasks to support office operations effectively.

The ideal candidate should possess strong organizational skills, proficiency in Microsoft Office, and the ability to work independently in a fast-paced environment. A high school diploma is required, and prior experience in a law firm is preferred.

Qualifications

• High school diploma required. Relevant degree or certification preferred.
• Prior experience in a law firm preferred.
• Strong working knowledge of office procedures.
• Ability to effectively use and maintain office equipment.
• Excellent, rapid typing skills, up to 30 wpm.

Responsibilities

• Organize and maintain files and records for easy access.
• Sort and distribute incoming mail.
• Prepare outgoing mail and manage inventory of office supplies.
• Answer phones professionally and assist with IT issues.
• Maintain cleanliness in the break room and oversee facilities.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Multitasking abilities

Education

High school diploma

Relevant degree or certification

Tools

Office equipment (photocopier, printers)

Job description

We are currently seeking an experienced, competent office services clerk to perform various administrative and clerical tasks, helping to support our offices and ensure success. The ideal candidate will be comfortable undertaking a variety of activities in the office, including filing, answering the phone, organizing documents, processing mail, maintaining office cleanliness, running office errands, etc. S/he will have the ability to work diligently and independently to help maintain efficient office operations. Reliability and a strong work ethic with great communication skills are a must. Familiarity with all necessary office equipment and procedures is also required.

• Ability to organize and maintain files and records, ensuring they remain updated and are easily accessible
• Performs sorting and distribution of incomingmail
• Preparation of outgoing mail (envelopes, packages, etc.)
• Friendly and knowledgeable when answering the phone, taking messages, or redirecting calls to appropriate employees
• Skilled in the use of office equipment such as photocopier, printers, etc.
• Provides general office support (assists with IT issues, moving office furniture, maintains the resource library, etc.)
• Team mentality and willingness to assist in office management and organization procedures
• Inventory stock of office supplies (paper, ink, etc.) and advise when re-ordering is necessary
• Able to run office errands (delivering client documents, court filings, etc.)
• Maintaining and organizing the off-site storage
• Oversees facilities (maintains break room cleanliness, such as trash, refrigerator, dishwasher; places work orders; and performs liaison function between the firm and the vendors, etc.)
• Willing to perform various office duties, as assigned

Qualifications

• High school diploma required. Relevant degree or certification is preferred
• Prior experience in a law firm preferred
• Strong working knowledge of office procedures
• Ability to effectively use and maintain office equipment
• Excellent, rapid typing skills, up to 30 wpm
• Solid knowledge of Microsoft Office
• Great organizational and multitasking abilities
• Ability to work successfully in a repetitive and fast-paced environment
• Professional attitude and appearance
• Ability to lift up to 50 lbs.

Job Type: Full-time