Legal Administrative Assistant

Gainor Staffing; Parsippany-Troy Hills (NJ); On-site; USD 41,328 - 46,838; Part time

Job summary

A leading international company is seeking a Legal Administrative Assistant to support their in-house legal department on a temporary basis. The role involves coordinating document processes, managing mail, and providing notary support. Ideal candidates possess experience in legal office operations and organizational skills. This on-site position offers a pay rate of $30-34 per hour based on experience.

Qualifications

• Experience in a legal administrative role preferred.
• Strong organizational skills.
• Ability to manage confidential information.

Responsibilities

• Coordinate signature processes for documents.
• Handle mail intake and distribution.
• Manage shipping for legal documents.
• Provide notary support to teams.
• Schedule meetings and assist with travel.
• Track and process legal invoices and expenses.

Skills

Experience supporting legal teams

Understanding of legal office operations

Document handling skills

Basic legal terminology

Mail and filing management

Logistics coordination

Job description

A leading international company is seeking a Legal Administrative Assistant to join their in-house legal department on a temporary basis. This position offers a chance to gain hands‑on experience in a high‑impact legal environment that touches nearly every aspect of the business.

Who You Are

• You have experience supporting legal teams, preferably in an in‑house environment
• Strong understanding of legal office operations, document handling, and basic legal terminology
• Comfortable with a role that mixes traditional admin work with legal process support
• Confident managing mail, filings, scheduling, and expense processing
• Skilled in coordinating logistics for legal documents, including notarization, shipping, and certifications

What You’ll Do

• Coordinate signature processes for both electronic and physical documents
• Handle mail intake, scanning, and distribution for the legal team
• Manage shipping needs including FedEx, UPS, and time‑sensitive document delivery
• Provide notary support to legal and cross‑functional teams
• Schedule meetings and assist with travel planning for attorneys
• Track and process invoices, including litigation settlements and instant checks
• Assist with preparing and submitting attorney expense reports
• Maintain and organize legal files, binders, and confidential materials
• Help coordinate apostille and document certification processes
• Serve as a reliable backup for service of process handling

What Success Looks Like

• Legal operations run smoothly and efficiently
• Documents, mail, and signatures are handled quickly and accurately
• File systems are clean, organized, and easy to navigate
• Invoices and expenses are processed on time

Pay Rate Range: $30-34 per hour, based on experience

Location: Parsippany, NJ – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.