Office Services Assistant

TBG | The Bachrach Group; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

A finance firm located in New York is seeking a dependable Mailroom and Office Services Assistant to manage all mailroom operations and provide essential office services support. The ideal candidate will have 3-5 years of experience in a corporate mailroom and be proficient in shipping systems. Responsibilities include sorting mail, managing shipments, and supporting office needs. This is a full-time position that requires strong attention to detail and excellent organizational skills.

Qualifications

• 3-5 years of experience in a corporate mailroom or office services role.
• Strong working knowledge of shipping systems and mailroom equipment.
• Ability to lift packages and stand for extended periods.

Responsibilities

• Receive, sort, and distribute incoming and outgoing mail and packages.
• Manage international shipments and maintain shipping records.
• Support general office and facilities needs.

Skills

Organizational skills

Communication skills

Multitasking abilities

Attention to detail

Tools

Mailroom equipment

Shipping systems

Job description

Pay Range

$60,000.00/yr - $70,000.00/yr

Job Title

Senior Director - The Bachrach Group | TBG - Specialize in Administrative Support

We are seeking a dependable and detail-oriented Mailroom and Office Services Assistant to join our fast‑paced finance firm. This role is responsible for managing all mailroom operations and providing essential office services support to ensure the smooth and efficient functioning of the office. The ideal candidate is proactive, professional, and takes pride in delivering high‑quality service in a corporate environment.

Responsibilities

• Receive, sort, and distribute incoming and outgoing mail, packages, and courier deliveries (FedEx, UPS, USPS, DHL).
• Manage international shipments and maintain accurate shipping and tracking records.
• Maintain and restock copy and mail areas; ensure workspaces remain organized and presentable.
• Support general office and facilities needs, including meeting room setup and event logistics.
• Provide backup support for the maintenance and production teams.
• Flexibility to assist with after‑hours or weekend requests as needed.

Qualifications

• 3–5 years of experience in a corporate mailroom or office services role (finance or professional services preferred).
• Strong working knowledge of shipping systems and mailroom equipment.
• Excellent organizational, communication, and multitasking skills.
• Professional demeanor and strong attention to detail.
• Ability to lift packages and stand for extended periods.

Seniority Level

Associate

Employment Type

Full‑time

Job Function

Administrative and Customer Service