Operations Assistant

TBG | The Bachrach Group; New York (NY); On-site; USD 41,328; Full time

Job summary

A leading staffing agency in New York is seeking an Operations Administrative Assistant to support the Director of Operations in a professional school environment. This temporary position requires strong administrative and data management skills, with a focus on organization and attention to detail. Key responsibilities include managing records, tracking supplies, and supporting fiscal operations. Ideal candidates will have proficiency in Microsoft Word and Excel, with strong communication skills being essential for success in this role.

Qualifications

• Administrative and data entry experience is required.
• Highly detail-oriented, self-motivated, and organized.
• Strong proficiency in Microsoft Word and Excel.

Responsibilities

• Manage offsite records storage accounts.
• Order and track facilities materials and supplies.
• Provide Accounts Payable with signed invoices in a timely manner.

Skills

Administrative and data entry experience

Detail-oriented

Self-motivated

Strong proficiency in Microsoft Word

Strong proficiency in Microsoft Excel

Strong written communication skills

Strong verbal communication skills

Tools

Microsoft Access

Job description

Associate Practice Director at The Bachrach Group

Location: Manhattan

Pay Rate: $30/hour

Job Type: Temp-to-Perm

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Reports To: Director of Operations/Facilities

Job Description

We are seeking a highly organized and detail-oriented Operations Administrative Assistant to support the Director of Operations in a professional school/office environment. This temp-to-perm role is ideal for someone who excels in administrative support, data management, and facilities coordination.

Key Responsibilities

• Manage offsite records storage accounts
• Order and track facilities materials and supplies
• Maintain an accurate and up-to-date database of facilities invoices
• Provide Accounts Payable with signed invoices in a timely manner
• Scan all invoices and track submissions to Accounts Payable
• Assist with fiscal year-end reconciliation of outstanding expenses
• Oversee room maintenance and repair requests
• Scan and archive student records and accounts payable files into a digital system
• Perform data entry into the student information system
• Complete year-end document disposal and records retention tasks
• Support event planning, meeting preparation, and written communications for the Director of Operations
• Manage shredding bins throughout the school year and at year-end
• Provide mailroom coverage as needed
• Perform additional duties as required to support the Director of Operations

Qualifications & Requirements

• Administrative and data entry experience required
• Highly detail-oriented, self-motivated, and organized
• Strong proficiency in Microsoft Word and Excel
• Experience with Microsoft Access is a plus
• Ability to work cooperatively with staff across departments
• Strong written and verbal communication skills

Seniority level

• Mid-Senior level

Employment type

• Temporary

Job function

• Administrative, Accounting/Auditing, and General Business
• Education Administration Programs, Facilities Services, and Accounting