Mailroom Coordinator

UB Greensfelder; Cleveland (OH); On-site; USD 40,000 - 48,000; Full time

Job summary

UB Greensfelder LLP in Cleveland, OH is seeking a full-time Mailroom Coordinator to join the General Services team in the Cleveland office. The role oversees mailroom workflow, interoffice deliveries, and external shipments, coordinating FedEx/UPS activities and maintaining postage records.

The candidate should have a High School Diploma or GED, 3+ years in a professional services environment, and strong communication and multitasking skills to manage multiple tasks efficiently in a law-firm

Qualifications

• High School Diploma or GED.
• 3+ years of relevant experience in a professional services environment.
• Knowledge of mailing requirements, copiers, scanners, and mail equipment.
• Effective oral and written communication skills.
• Ability to prioritize while managing multiple tasks simultaneously.

Responsibilities

• Process workflow for the mailroom including delivery, pickup, and sorting of interoffice mail, sort and deliver U.S. mail, and apply postage.
• Establish daily mail run cadence for both interoffice deliveries, and external mail and packages.
• Accept, log and deliver all incoming packages received from FedEx, UPS, etc.
• Gather and package all outgoing mail and files for our other UBG offices.
• Transfer funds to postage machine and keep record of postage for regular, certified, express mail, and report to the accounting department.
• Coordinate courier requests.
• Research mystery mail.
• Prepare and coordinate all aspects of the FedEx process - logging, packaging and pickup for both Ground and Express by 4:30 p.m. every day.
• Other duties as assigned by General Services Supervisor.

Skills

Communication skills

Multitasking

Mailing equipment knowledge

Professional services experience

Courier coordination

Education

High School Diploma or GED

Job description

Location: Cleveland,OH

Department: Cleveland

Position Type: Full Time

Location Name: Cleveland, OH

UB Greensfelder LLP has an opening for a full-time Mailroom Coordinator as part of the General Services team to work in the Cleveland office.

UB Greensfelder LLP is an Am Law 200 law firm dedicated to exceeding client expectations and delivering superior, customized legal solutions. The firm's attorneys advise regional, national, and global businesses on a wide range of sophisticated legal matters across more than 25 specialized practice and industry groups. Renowned for its best-in-class client service and litigation excellence, UBG was named "2025 Ohio and Missouri Firm of the Year" by Benchmark Litigation and consistently earns top-tier accolades from Chambers and Partners. Established in 2024 through the merger of Ulmer & Berne LLP and Greensfelder, Hemker & Gale, P.C., UB Greensfelder has quickly emerged as a super-regional powerhouse firm in the Midwest and in top-tier business centers. For more information, please visit www.ubglaw.com. Our Business Begins With You®.

Job Summary

Processes all workflow for the Mailroom center.

Essential Duties and Responsibilities

• Process workflow for the mailroom including delivery, pickup, and sorting of interoffice mail, sort and deliver U.S. mail, and apply postage.
• Establish daily mail run cadence for both interoffice deliveries, and external mail and packages.
• Accept, log and deliver all incoming packages received from FedEx, UPS, etc.
• Gather and package all outgoing mail and files for our other UBG offices.
• Transfer funds to postage machine and keep record of postage for regular, certified, express mail, and report to the accounting department.
• Coordinate courier requests.
• Research mystery mail.
• Prepare and coordinate all aspects of the FedEx process - logging, packaging and pickup for both Ground and Express by 4:30 p.m. every day.
• Other duties as assigned by General Services Supervisor. Responsibilities may be revised as the needs of the Firm change.

Skills/Knowledge/Abilities

• Effective oral and written communication skills.
• Ability to prioritize while managing multiple tasks simultaneously.
• Knowledge of mailing requirements, copiers, scanners, and mail equipment.
• High School Diploma or GED.
• 3+ years of relevant experience in a professional services environment.

Physical Requirements and Working Conditions

• Lifts and moves items weighing up to approximately 40 pounds to and from shelving locations that range from floor to overhead heights.
• Normal office environment with little exposure to excessive noise, dust, temperature and the like.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The above is intended to describe the general content of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Salary range is $40,000 to $48,000.