Office & Recruiting Coordinator (Part-Time, Potential Full-Time)

Private Care Management, LLC; West Orange (NJ); On-site; USD 23,000 - 25,000; Part time

Benefits offered by this job

Performance bonus

Life insurance

Retirement plan

Part-time with potential to go full‑to

Job summary

Private Care Management, LLC is seeking an organized Office Assistant to support our Vice President with recruiting coordination, HR administration, business outreach, customer follow-ups, and daily office operations. Travel is sometimes required; Spanish bilingual skills are a plus but not required.

The role offers potential for part-time work with the possibility to transition to full-time based on business needs and performance.

Qualifications

• Strong communication, organization, and customer service skills.
• Ability to make professional outbound calls; follow up consistently.
• Maintain accurate records and manage competing priorities.
• Familiarity with email, calendars, and Microsoft Office or Google Workspace.
• Willingness to travel occasionally with reasonable accommodations.
• Bilingual English/Spanish skills are a plus but not required.
• Administrative, recruiting, HR support, or customer service experience preferred.

Responsibilities

• Contact applicants, schedule interviews, and maintain recruiting records.
• Assist with onboarding paperwork and personnel recordkeeping.
• Answer incoming calls and respond to routine inquiries.
• Make outbound calls to introduce business services, identify referral opportunities, and schedule appointments.
• Track licensing renewals, training deadlines, and required documentation.
• Follow up with customers regarding appointments, paperwork, and service needs.
• Maintain calendars, spreadsheets, contact databases, and follow-up logs.
• Handle confidential employee and customer information appropriately.
• Travel occasionally to business meetings, events, or other work locations as needed.

Skills

Communication

Organization

Customer service

Outbound calls

Record keeping

MS Office/Google Workspace

Travel readiness

Bilingual (English/Spanish)

Tools

Microsoft Office

Google Workspace

Job description

Private Care Management, LLC is seeking an organized Office Assistant to support our Vice President with recruiting coordination, HR administration, business outreach, customer follow-ups, and daily office operations. Travel is sometimes required; Spanish bilingual skills are a plus but not required.

The role offers potential for part-time work with the possibility to transition to full-time based on business needs and performance.