Part-Time Office Assistant | $17–$18/Hour + Bonuses | Recruiting & HR Support

Private Care Management, LLC; West Orange (NJ); Sur place; USD 23 000 - 25 000; Temps partiel

Avantages offerts par ce poste

Performance bonus

Life insurance

Retirement plan

Part-time with potential to go full‑to

Résumé du poste

Private Care Management, LLC is seeking an organized Office Assistant to support our Vice President with recruiting coordination, HR administration, business outreach, customer follow-ups, and daily office operations. Travel is sometimes required; Spanish bilingual skills are a plus but not required.

The role offers potential for part-time work with the possibility to transition to full-time based on business needs and performance.

Qualifications

• Strong communication, organization, and customer service skills.
• Ability to make professional outbound calls; follow up consistently.
• Maintain accurate records and manage competing priorities.
• Familiarity with email, calendars, and Microsoft Office or Google Workspace.
• Willingness to travel occasionally with reasonable accommodations.
• Bilingual English/Spanish skills are a plus but not required.
• Administrative, recruiting, HR support, or customer service experience preferred.

Responsabilités

• Contact applicants, schedule interviews, and maintain recruiting records.
• Assist with onboarding paperwork and personnel recordkeeping.
• Answer incoming calls and respond to routine inquiries.
• Make outbound calls to introduce business services, identify referral opportunities, and schedule appointments.
• Track licensing renewals, training deadlines, and required documentation.
• Follow up with customers regarding appointments, paperwork, and service needs.
• Maintain calendars, spreadsheets, contact databases, and follow-up logs.
• Handle confidential employee and customer information appropriately.
• Travel occasionally to business meetings, events, or other work locations as needed.

Connaissances

Communication

Organization

Customer service

Outbound calls

Record keeping

MS Office/Google Workspace

Travel readiness

Bilingual (English/Spanish)

Outils

Microsoft Office

Google Workspace

Description du poste

Work closely with our Vice President, build your recruiting and HR skills, and grow with our team—with potential for full-time employment. Spanish bilingual skills are a plus!

We are seeking a dependable, organized Office Assistant to support our Vice President with recruiting coordination, HR administration, business outreach, customer follow-ups, and daily office operations. Willing to travel.

Responsibilities

• Contact applicants, schedule interviews, and maintain recruiting records.
• Assist with onboarding paperwork and personnel recordkeeping.
• Answer incoming calls and respond to routine inquiries.
• Make outbound calls to introduce business services, identify referral opportunities, and schedule appointments.
• Track licensing renewals, training deadlines, and required documentation.
• Follow up with customers regarding appointments, paperwork, and service needs.
• Maintain calendars, spreadsheets, contact databases, and follow-up logs.
• Handle confidential employee and customer information appropriately.
• Travel occasionally to business meetings, events, or other work locations as needed.

Qualifications

• Strong communication, organization, and customer service skills.
• Ability to make professional outbound calls and follow up consistently.
• Ability to maintain accurate records and manage competing priorities.
• Familiarity with email, calendars, Microsoft Office or Google Workspace.
• Willingness and ability to meet occasional business travel requirements, with reasonable accommodation where applicable.
• Bilingual English/Spanish skills are a plus but not required.
• Administrative, recruiting, HR support, or customer service experience preferred.
• Compensation & Benefits
• $17–$18 per hour, based on relevant experience.
• Performance bonus opportunities.
• Employer contribution toward life insurance premiums, subject to eligibility and plan terms.
• Assistance with establishing an employee-funded retirement plan; no employer retirement contributions.
• Part-time employment with the potential to transition to full-time based on business needs and performance.

Equal Employment Opportunity

We provide equal employment opportunities without discrimination based on any characteristic protected by applicable law. Reasonable accommodations are available during the application process and employment.