Office & Programs Administrator - Volunteers & Payroll

The Salvation Army USA Central Territory; Niles (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Office Manager to support the administrative operations of the office, oversee part-time receptionist, payroll, financial tracking and program statistics. The role collaborates with staff and volunteers to ensure smooth operations for all programs and events.

Responsibilities include greeting visitors, handling deposits and invoices, coordinating mail, maintaining records, and providing training and supervision to the receptionist and

Qualifications

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 3 years' experience working in an office environment
• 1-year supervisory experience, preferred

Responsibilities

• Greet and direct visitors in a professional and friendly manner
• Maintain office equipment, order office and food supplies for Feeding His Sheep program
• Process and submit weekly deposits and invoices for payment
• Assist with preparation and submission employment applications
• Oversee payroll for seasonal employees
• Compile and report weekly and monthly program statistics
• Recruit, train, and manage volunteers across all programs, services and events
• Support the Christmas Red Kettle Campaign by utilizing the Register to Ring system, recruit and coordinating volunteers, and submitting necessary reports and statistics
• Coordinate mail operations, incoming and outgoing
• Maintain files and records, and draft email correspondence as needed
• Assist with income counting
• Provide logistical support for special events
• Oversee the part-time Receptionist position including workflow, timecards, attendance, training and back-up duties
• Perform other duties as assigned

Skills

Microsoft Office

Confidentiality

Train the Trainer

Supervisory experience

Education

College degree or equivalent

Job description

The Salvation Army USA Central Territory is seeking an Office Manager to support the administrative operations of the office, oversee part-time receptionist, payroll, financial tracking and program statistics. The role collaborates with staff and volunteers to ensure smooth operations for all programs and events.

Responsibilities include greeting visitors, handling deposits and invoices, coordinating mail, maintaining records, and providing training and supervision to the receptionist and