Office Manager

The Salvation Army USA Central Territory; Sturgis (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

The Salvation Army USA Central Territory is seeking an Office Manager to supervise daily operations, staff and volunteers while supporting efficient office functions.

Responsibilities include coordinating payroll, deposits, invoices, calendars, files, and maintenance, while ensuring confidentiality and smooth program operations. A college degree and 3 years of office experience are required, with supervisory experience preferred.

Qualifications

• College degree or equivalent combination of training and experience.
• 3 years of experience working in an office environment.
• 1 year supervisory experience preferred.

Responsibilities

• Welcome and direct visitors.
• Maintain and submit weekly deposits and invoices for payment.
• Oversee payroll for employees.
• Coordinate vehicle records, usage, regular maintenance, and repairs.
• Coordinate mail opening: post and send outgoing mail.
• Maintain master calendar and room usage for programs and events.
• Attend meetings and record minutes as requested.
• Assist with corps programs and events as needed.
• Process all volunteer applications trained in Safe from Harm, and logging hours.
• Perform other duties as assigned.

Skills

Microsoft Office Suite

Confidentiality

Education

College degree

Job description

At The Salvation Army our employees are the heartbeat of our mission. We foster a community of passionate people dedicated to changing lives and bringing hope to those who need it most.

Position Summary

The Office Manager supports daily operations by supervising all aspects of the office. This position supervises staff, volunteers, and assists with specific duties.

Essential Responsibilities

• Welcome and direct visitors
• Maintain office equipment, order office and janitorial supplies
• Maintain and submit weekly deposits and invoices for payment
• Assist with preparing and submitting employment applications
• Oversee payroll for employees
• File insurance claims and forms
• Coordinate vehicle records, usage, regular maintenance, and repairs
• Coordinate mail opening: post and send outgoing mail
• Maintain master calendar and room usage for programs and events
• Maintain files and records, prepare emails
• Supervise custodian and maintenance staff and arrange maintenance contracts
• Assist with counting of corps income
• Attend meetings and record minutes as requested
• Assist with corps programs and events as needed
• Process all volunteer applications trained in Safe from Harm, and logging hours
• Perform other duties as assigned

Qualifications

Education/Experience

• College degree required; or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 3 years' experience working in an office environment
• 1-year supervisory experience, preferred

Skills, Knowledge & Abilities

Computer Skills

• Proficient in Microsoft Office Suite
• Maintain strict confidentiality

Certificates and Licenses

• Complete Safe From Harm training, and keep current as needed
• Must have a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)